Management Assistant - People Department

Job Description

Your Role

As a Management Assistant within the People Department, you support the Group Head of People and the various HR teams (Learning & Development, Recruitment, Reward, etc.) in their day-to-day operations and the execution of strategic initiatives. In this role, you ensure smooth alignment, coordination, and execution of activities across the different People disciplines and act as a trusted right hand to the Group Head of People, enabling the People Leadership and teams to maximize their impact on both the business and our employees.

With your organizational talent, discretion, and proactive mindset, you are a connecting link within the department. You actively contribute to People projects, process improvements, and digitalization initiatives, and help build a strong employee experience and a future-oriented People organization.

Your Responsibilities

• Coordinate calendars, meetings, workshops, and People events.
• Prepare and support presentations, reports, communications, and management documents.
• Monitor actions, priorities, deadlines, and deliverables.
• Prepare and coordinate People Leadership Team meetings, governance forums, and decision-making processes.
• Support People projects and strategic initiatives at Group level.
• Facilitate efficient collaboration between different HR disciplines and stakeholders.
• Actively contribute to the adoption of digital tools, automation, and AI solutions within People processes.
• Facilitate internal communications, newsletters, and People initiatives.
• Act as a central point of contact for internal and external stakeholders.
• Ensure the confidential and correct handling of sensitive People and personnel information.
• Coordinate and follow up on purchase orders, invoices, budgets, and suppliers within the People Department.

Qualifications

Your Profile

• Bachelor’s degree or equivalent through experience.
• At least 7 years of experience in management support, business support, project coordination, or a similar role.
• Experience within HR, People Operations, or an international organization is a strong asset.
• Excellent knowledge of Dutch, French, and English.
• Strong knowledge of Microsoft 365 and an affinity for digital tools.
• Strong organizational skills, with attention to quality, detail, and priorities.
• Proactive, service-oriented, and strong in stakeholder management.
• Discreet and professional in handling confidential information.
• Interest in process improvement, digitalization, and project-based work.
• Flexible, hands-on, and able to take ownership independently.

What Do We Offer?

A versatile and visible role within a dynamic, international environment, where you work closely with the leadership of the People Department and actively contribute to the further professionalization, digitalization, and development of our People organization.

Additional Information

A career at BESIX is a lot more than just a job, it's about being part of our changing and innovative world. Your skills, ambition and passion will contribute to the development of our different businesses and allow us to succeed in the challenges of the coming years.

Working for the BESIX group allows you to be a part of a dynamic, creative and entrepreneurial company. It gives you a safe and collaborative working environment with ambitious and innovative goals for the world of tomorrow, but also for your career and personal development.

We are looking for different kinds of personalities, mindsets, backgrounds and genders to build the iconic and sustainable projects of tomorrow.

In line with its behavior of “Be Inclusive”, BESIX intends to accommodate for any reasonable accommodation (non-disproportionate burden), tangible or intangible, that would neutralize the limiting influence of an inappropriate environment on the participation of a person with a disability. Talk to your recruiter when applying.

Are you ready to make an impact and leave a positive legacy for years to come? If you are passionate about our purpose: “We take on today’s boldest challenges to build a lasting legacy”, come and join our caring BESIX family. Together we will co-create our future.

Working at BESIX brings a lot of great benefits including:  

• An attractive remuneration package including a salary in line with the market and a range of employee benefits such as flexible mobility advantages, extra-legal pension, medical care insurance, work-life balance program (such as teleworking, flexible work schedule, mobile working), Health Management (sport, health check-up program, …);
• Career development programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon;
• A dynamic, creative and safe working environment with innovative colleagues supporting your endeavors (ideas, projects, goals, ambitions);
• Possibility to work on complex projects within both a local and international environment;
• The choice to remain locally anchored for the coming years or to seek an exciting international career opportunity within the group.