Events Parking Coordinator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Auxiliary and Business Services is seeking an Events Parking Coordinator to provide essential support for the operations of the events at the Transportation Services office under the direction of the Administrative Operations Manager.The Events Parking Coordinator will support the programs and initiatives originating from Penn State University Transpiration Services Office by setting priorities, coordinating, planning, and prioritizing work for events across campus.This position will support the administrative functions of over 6,000 events that take place at the University Park Campus.These events may range in size from coordinating a group of 5 individuals to park in a facility to 100,000 people attending a home football game.The position places an emphasis on gaining and understanding various software programs specific to the Transportation Services events team including HONK mobile payments, ParkWhiz, T2 Flex, and various other parking reservation platforms.The position will implement and develop a training program for each area of the of the event parking program that includes standard operating procedures.Perform in a lead support capacity as it relates to the planning, communication, and problem solving as it relates to departmental events, summer camps, conferences, special groups, and other various events across campus that require unique coordination.

Primary Duties

Event Planning and Coordination

• Build and maintain communication networks that simplify processes and create efficiencies around events that occur on campus.
• Provide planning materials related to each event type and build upon the communication aspects of smaller events across campus.
• Recommend changes in policy and procedures
• Liaison with vendors and stakeholders that perform work directly related to events including internal and external parties.
• Inventory and Order Supplies
• Develop and implement a life cycle process for events that clearly defines how events are created, managed, billed, and communicated.

Event Workflow Management

• Responsible for the direction of work for events as it relates to creation of parking credentials, access codes, validations, rates, billing, and reconciliations.
• Lead a weekly meeting in coordination with the Event Parking Manager that relays specific pertinent information to all staff.
• Meet regularly with employees to discuss day-to-day operations, promote a positive work environment and overall objectives of assigned areas. Supervise the distribution of work among various staff in Transportation Services to ensure processes are completed in a timely manner
• Work closely to coordinate and manage work surrounding peak periods of activity.
• Ensure employees follow policies and procedures when performing various job duties related to their positions.
• Ensure processes are in place to reconcile event financials and reporting including billing, rate management, access codes, and other tasks are completed.
• Work with event parking manager, enforcement team, and supervisors to ensure the accuracy of all events on campus are being tracked and consistently supported in the same manner.

Customer Service and Satisfaction

• Delivering premier customer service to visitors of the Transportation Services office.
• Resolve issues with various students, faculty, and staff
• Receive, verify and validate information; greet visitors; obtain/provide assistance, information or refer
• Ensure pro-active communication with parking patrons regarding opportunities to improve communications
• Resolve requests, concerns, and issues diplomatically. 
• Screen and direct telephone and electronic mail communications pertaining to work unit activities; act on routine requests

Training and Standard Operating Procedures

• Develop training documents that outline responsibilities related to the tasks associated with event coordination.
• Lead the onboarding process for new employees in understanding their roles and responsibilities in how the support events.
• Develop SOP for what event options are provided for parking on campus and work to ensure they meet the customer needs and the needs of the department while minimizing the impact of daily parking operations.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required Certifications:
None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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