Howard Hanna Real Estate Services

Full-service real estate, title, mortgage, insurance

Part-Time Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Part-timeMonroeville, PA, USANo salary listed

About the Job

Requirements

An associate degree or 3–5 years of branch operations experience is preferred.
Proven ability to work professionally with varied individuals, including management, agents, and staff, in person and in writing.
Ability to communicate clearly, concisely, and professionally with management, agents, and staff, in person and in writing.
Proficiency in Outlook, Excel, and Word.
Proficiency in managing social media platforms, including Facebook and Instagram.
Ability to train individuals one-on-one or in small groups.
Strong organizational ability to manage multiple projects simultaneously.
Ability to adjust direction when circumstances warrant.
Ability to work independently without regular direct supervision.
Ability to multitask and organize work so tasks are completed efficiently and on time.

Responsibilities

Schedule, promote, and support agents individually and in groups on Howard Hanna Mar/Tech tools to increase adoption and efficiency.
Onboard new and experienced agents.
Process paperwork for agent departures and transfers.
Maintain office purchasing and supplies.
Maintain branch workrooms, supplies, and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, and copier/printer toner.
Manage branch floor duty and opportunity schedules.
Assist sales managers with recruiting packages.
Assist agents with copiers, computers, and phones, and assist the IT department as needed.
Troubleshoot agent ordering.
Submit Help Desk tickets for support or troubleshooting of office equipment.
Assist the sales manager with office social media posts, including Facebook and Instagram.
Train new agents on business systems and technology, as well as paperwork procedures.
Prepare sales meeting agendas.
Process outgoing mail and distribute incoming mail.
Provide other administrative agent training or support to sales managers with RVP approval.

Desired Qualifications

An associate degree or 3–5 years of branch operations experience is preferred.

Location: Monroeville, PA

Schedule: Monday through Friday: 9am - 2pm. Totaling 25 hours per week.

Summary:

The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.

Essential Job Function:

Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency
Onboarding new and experienced agents
Process paperwork for agent departures and transfers
Maintain all office purchasing/supplies
Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner
Manage branch floor duty/opportunity schedules
Assist sales managers with recruiting packages
Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed
Troubleshoot agent ordering
Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment
Assist sales manager with office social media posts including Facebook and Instagram
New agent training including business systems/technology, paperwork procedures
Sales meetings agendas
Process outgoing mail and distribute incoming mail
Other various administrative agent training and or support to sales managers with RVP approval

Qualifications:

Associate degree or 3-5 years branch operations preferred
Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
Proficiency in Outlook, Excel, Word
Proficiency in managing social media platforms including Facebook and Instagram
Ability to train one on one or in small group settings
High organizational skills in managing multiple projects simultaneously
Ability to adjust direction when situation warrants
Work independently without regular direct supervision
Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

About the Company

Howard Hanna Real Estate Services

Full-service real estate, title, mortgage, insurance

Howard Hanna Real Estate Services is a large, family-owned network that provides real estate brokerage along with title, insurance, and mortgage services across 13 states. It operates more than 480 offices and employs about 15,000 sales associates and staff. Buyers and sellers work with local agents who guide them through listing or buying a home, while in-house mortgage, title, and insurance services help coordinate financing and closing the transaction. The company differentiates itself by being the largest family-owned and operated real estate brokerage in the United States, offering an integrated, one-stop-shop experience through a broad geographic footprint and a network of top-producing professionals. Its goal is to help people buy, sell, and protect real estate efficiently through a coordinated, family-led platform.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: O'Hara Township, Pennsylvania
Founded: 1957

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