Practice Coordinator 3
UCSF
Practice Coordinator 3
UCSF
Public health sciences university in San Francisco
Job Summary
The Contact Center has Practice Coordinator positions available in Emeryville and Brisbane.
Initial training is onsite for a minimum of 16 weeks, Monday–Friday, 8:00 a.m.–5:00 p.m. Training will take place at UCSF locations in Emeryville, Brisbane, or San Francisco, depending on available training resources.
As a patient-focused organization, UCSF Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. UCSF Health seeks faculty and staff that are committed to the values of professionalism, respect, integrity, diversity, and excellence that are integral to our mission.
The Practice Coordinator 3 is primarily responsible for representing the administrative team as the public face of the Practice and works closely with the administrative, clinical and management teams to support practice operations and customer service recovery and intervention efforts. S/he provides support to all functions of the administrative teams including but not limited to: CRM messages, telephone encounters, referrals, APeX in-baskets, scanning, scheduling, filing, authorizations, and billing.
The PC 3 is responsible for the maintenance of all routine clerical operations and communications. S/he adheres to the UCSF House and Telephone Standards and is sensitive to the needs of patients, staff and providers at all times. The PC 3 is a team player who works closely with others and who is flexible in dealing with the changing priorities. S/he is a self-reliant individual who synthesizes his/her knowledge of practice operations in order to problem-solve, prioritize and facilitate complex transactions in the course of his/her daily activities.
This position makes a difference for patients in an outpatient care unit by providing excellent customer service, facilitating and ensuring the accuracy of the information flow between medical, hospital staff and departments to maximize unit efficiency. The PC 3 is required to work at any UCSF campus as needed and scheduled.
Required Qualifications
Within six months of start date, based upon completion of training, the Supervisor, completes the proficiency checklist with the employee. This includes the following areas if applicable
o Schedule surgeries
o Work applicable work queues
o Enter/edit outside test results
o Messaging (CRM) if applicable
o 2nd calls in CRM if applicable
o Telephone encounters
o My open encounter
o Staff message
o New message
o Route Patient advice request to providers (My Chart)
o Patient Schedule (My Chart)
o Letters
o Pools
o Patient look up
o Check in process
o Check out process
o Comment field
o Quick note
o Scanning
Preferred Qualifications
DUTIES & ESSENTIAL JOB FUNCTIONS
New Patient Scheduling and Processing 10 %
Advanced New Patient Scheduling and Coordination 20 %
Surgery Scheduling 3 %
Advanced Surgery Scheduling 0 %
Revenue Cycle 3 %
Moderate Complex Revenue Cycle 0 %
Advanced Revenue Cycle 0 %
Check in / Front Desk: 0 %
Advanced Check in/ Front Desk: 0 %
Cadence Template Builder 0 %
Administrative and Patient Care Coordination Responsibilities 5 %
Moderate Complex Administrative and Patient Care Coordination Responsibilities 5 %
Advanced Administrative and Patient Care Coordination Responsibilities 33 %
APeX and IT Specific Skills 3 %
Moderate Complex APeX and IT Specific Skills 2 %
Phone Bank 5 %
General Performance 2 %
Moderate Complex General Performance 3 %
Advanced General Performance 0 %
Environmental Responsibilities: 1 %
Moderate Complex Environmental Responsibilities 0 %
Customer Service Outreach 4 %
Lead role duties 1 %:
Service Excellence
Work Environment
OTHER FUNCTIONS AND RESPONSIBILITIES
Budgeted Job Salary Range: 34.31-49.14
UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.
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