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InPost

Runs automated parcel lockers and PUDOs

Executive Assistant

Executive SupportConfirmed live in the last 24 hours
Full-timeVianen, Netherlands€4.5k - €5.5k /moIn-person

About the Job

Requirements

  • Several years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a comparable senior-level support role.
  • Experience supporting a CEO, executive board, or senior management.
  • Excellent organizational skills and a strong sense of priorities.
  • A proactive approach to anticipating and acting on needs.
  • Strong communication skills and the ability to work with different stakeholders.
  • A high degree of discretion and responsibility.
  • The ability to remain calm and effective when priorities change.
  • Excellent spoken and written command of Dutch and English.
  • Affinity with an international, dynamic, fast-growing work environment.

Responsibilities

  • Proactively manage the CEO’s calendar and monitor priorities.
  • Advise on the timing of appointments and who should attend them.
  • Organize and book domestic and international business travel, including flights, hotels, and transportation.
  • Prepare important meetings by gathering agendas, documents, and relevant background information.
  • Track actions, deadlines, and follow-ups from important meetings.
  • Serve as a key contact for internal and external stakeholders.
  • Coordinate independently with senior stakeholders across the international organization.
  • Anticipate upcoming needs and ensure the CEO is prepared for important conversations, meetings, and developments.
  • Organize management team and leadership team meetings and other key meetings.
  • Support the weekly, monthly, and annual management cycle.
  • Coordinate business reviews, budget rounds, strategic sessions, and town halls.
  • Ensure agendas and relevant documents are available on time.
  • Record decisions and actions and monitor their follow-up.
  • Bring structure and oversight to a fast-growing, changing organization.
  • Identify opportunities to improve processes and working methods, and take initiative to implement improvements.
  • Coordinate practical matters relating to the Dutch office.
  • Act as the point of contact for suppliers, facilities, and day-to-day office matters.
  • Organize team days, events, offsites, and visits from international colleagues.
  • Step in on ad hoc topics as needed in a fast-growing organization.

About the Company

InPost

Runs automated parcel lockers and PUDOs

InPost operates a European logistics and e-commerce platform built around automated parcel lockers (APMs) and pick-up/drop-off points (PUDOs). The system lets customers send, receive, and return parcels 24/7 by using lockers or door-to-door services, with retailers integrated into the network. It differentiates itself through its large, pan-European locker network, strategic acquisitions, and a focus on sustainable, out-of-home last-mile delivery. Its goal is to simplify e-commerce logistics, improve convenience for merchants and consumers, and expand its reach while reducing environmental impact.

Company size
1,001-5,000
Company stage
IPO
Headquarters
Kraków, Poland
Founded
2006

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