Executive Assistant to the COO

Job Description

What You'll Do

• Calendar & Priority Management: Manage a complex calendar, evaluate competing demands, and optimize scheduling to ensure priorities are addressed effectively. Serve as the primary point of contact for scheduling requests and executive availability.
• Executive Readiness & Meeting Preparation: Ensure the COO is fully prepared for meetings, presentations, and key interactions by gathering information, preparing briefing materials, tracking action items, and coordinating follow-up.
• Executive Communication & Collaboration: Partner with leadership and management across the organization, draft professional communications, and facilitate seamless communication with internal and external stakeholders. 
• Project Coordination & Execution: Drive special projects and key initiatives forward by tracking deliverables, coordinating resources, and ensuring deadlines are met with a high degree of accuracy and accountability.
• Travel & Logistics: Coordinate executive travel, meetings, appointments, and other logistical arrangements while ensuring a seamless experience.
• Event Planning & Vendor Coordination: Support the planning and execution of events and maintain relationships with vendors and external partners as needed. 
• Strategic Thinking & Process Improvement: Continuously identify opportunities to improve workflows, leverage technology, and utilize AI tools to enhance productivity, organization, and executive effectiveness.

Qualifications

What We're Looking For

• Exceptional verbal and written communication skills with the ability to interact professionally at all levels.
• Executive presence, sound judgment, and a high degree of professionalism.
• Proven ability to anticipate needs, think proactively, and solve problems independently.
• Strong discretion and experience handling sensitive and confidential information.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Resourceful, detail-oriented, and highly accountable for outcomes.
• Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
• Comfortable leveraging AI tools to improve efficiency and streamline work processes.

Additional Information

Company Benefits 

• Childcare & Family Support: Receive up to $5,000 annually in childcare reimbursement to ease the balancing act of work and family & Exclusive access to comprehensive fertility treatment coverage to financially support your family-building journey
• Stay Fit for Free: Join our FREE weekly group workouts and keep your health and energy levels at their peak 
• Company Events & Social Hours: Enjoy regular happy hours and company-wide events to celebrate achievements and build community with fellow employees 
• Padres Tickets: Catch a Padres game with exclusive access to season long raffle drawings in the RIVO ticket section. Go Padres! 
• Daily Perks: Savor FREE coffee, energy drinks, and snacks – fueling your productivity and satisfaction! 
• Parking & Commute Made Easy: Say goodbye to commuting hassles and high gas prices – enjoy a company-paid parking or MTS pass 
• Dedication Incentives: Opportunity to earn more money with our perfect attendance incentive – your dedication and reliability deserve recognition 
• Generous Time Off: Recharge and live your best life with company paid holidays and PTO each year  
• Comprehensive Health Coverage: Benefit from medical, dental, and vision plans with a 70/30 cost share—because your well-being is our priority 
• Secure Your Future: Take advantage of our 401(k) plan with employer matching to invest in your future with confidence

A reasonable estimate of the hourly rate for this job is $26.00 to $36.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.

RIVO Holdings, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, citizenship status, disability, age (40 years old or older) and genetic information (including family medical history), past or present military or veteran status, or any other characteristic protected by applicable law. 

Compensation: 26 to 36 (USD) (HOURLY)