Samaritan Daytop Village

New York nonprofit for treatment and housing

Bilingual Administrative Assistant

Administrative SupportUpdated on Nov 11

Full-timeBronx, NY, USA$26.52 /hrIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
Bilingual Spanish is required.
At least two years of proven experience as an Administrative Assistant or Office Administrative Assistant is required.
Working knowledge of general office equipment, including printers, scanners, and fax machines, is required.
Computer literacy, including proficiency in Microsoft Office Suite and electronic health records, is required.
Time management skills and the ability to prioritize work and multitask are required.
Flexibility and willingness to stay past the normal shift or adjust the schedule to meet tight deadlines are required.
Written and verbal communication skills are required.
The ability to adapt to routinely shifting demands is required.

Responsibilities

Communicate regularly with management and operational staff.
Maintain calendars for supervisory staff, set up appointments, schedule meetings, and coordinate department schedules.
Assist in preparing regularly scheduled reports.
Maintain accurate work and appointment schedules.
Coordinate meetings and prepare necessary documents, agendas, amenities, and meeting setups.
Create agendas and record notes for the interdisciplinary team’s weekly conference.
Maintain employee files, including memos and evaluations.
Type and word-process facility reports, documents, memos, and correspondence.
Maintain department files of reports, correspondence, and memos.

Overview

Bilingual Administrative Assistant

Non-profit staff can work anywhere….The BEST work with US!

$26.52 per hour

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Under general direction of the Program Director, The Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs and managing the organization’s general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

Responsibilities

What You Will Do

Communicates regularly with management and operational staff.
Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
Assists in the preparation of regularly scheduled reports.
Maintains accurate work and appointment schedules.
Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
Creates agenda and record notes for interdisciplinary team’s weekly conference.
Maintains all employee files including memos and evaluations.
Types and word-processes facility reports, documents, memos, correspondence, etc.
Maintains appropriate department files of reports, correspondence, memos etc.

Qualifications

Who You Will Be

High School Diploma or Equivalent
Must be bilingual (Spanish)
At least two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
Working knowledge of general office equipment, such as printers, scanners, and fax machines.
Computer literacy including proficiency in Microsoft Office Suite and EHR.
Excellent time management skills and the ability to prioritize work and multi-task.
Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
Excellent written and verbal communication skills.
Comfortable with routinely shifting demands.

#li-onsite

About the Company

Samaritan Daytop Village

New York nonprofit for treatment and housing

Samaritan Daytop Village is a nonprofit agency that combines behavioral healthcare with housing support across New York City, Long Island and the Hudson Valley. Its treatment programs address addiction and mental illness through residential stays, outpatient care and medication-assisted treatment. Veterans and mothers with children receive tailored services, while peer recovery centers connect people with community support. Housing ranges from emergency shelter to permanent supportive homes, alongside case management and help finding work. The agency grew from a Queens counseling clinic opened in 1960 and has its administrative headquarters in Briarwood, New York.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Briarwood, NY
Founded: 1960

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