Service Corporation International

Provides funeral services, cemeteries, & cremation

Administrative Assistant

Administrative SupportPosted on Nov 13

Full-timeVirginia Beach, VA, USANo salary listedIn-person

About the Job

Requirements

High school diploma or equivalent.
Three years of experience working in a customer-focused and fast-paced professional environment.
Advanced computer, internet, and word-processing skills, with a typing speed of 40–60 words per minute.
Working knowledge of office equipment, including calculators, copiers, printers, fax machines, and telephone consoles.
Ability to handle confidential and sensitive information with discretion.
Effective oral and written communication skills.
Ability to follow instructions and work with minimal supervision.

Responsibilities

Provide administrative support to a funeral home, cemetery, crematory, or combination of these facilities.
Assist with special projects, research, and problem resolution.
Schedule meetings and call-in appointments for Sales.
Make travel arrangements and plan events.
Draft memos, transcribe notes, create presentations, generate reports, and prepare and monitor invoices and expenses.
Complete management expense reports and pull monthly reports.
Respond to inquiries in writing and verbally.
Enter contract details into the information system and maintain related documents.
Order memorials and check them for accuracy.
Process annual funeral home and cemetery license renewals.
Code and scan invoices; process accounts payable and other accounting support transactions.
Receive incoming telephone calls, answer callers’ questions or comments, and direct calls to appropriate team members.
File and maintain customer information.
Maintain office and facility supplies, fax machines, copiers, and network printers.
Prepare daily schedules.
Administer human resources processes, including new-hire paperwork, background checks, and bonus processing.
Maintain processes that ensure compliance with policies and procedures, including SOX administration and audit.
Train others on policies, procedures, and new company initiatives.
Offer assistance and guidance to people entering the location.

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

Schedules meetings
Makes travel arrangements
Plans events
Completes management expense reports
Responds to inquiries in writing and or verbally
Pulls monthly reports
Enters contract details into information system and maintains other related documents
Orders and checks memorial to ensure accuracy
Processes annual funeral home and cemetery license renewals
Codes and scans invoices
Processes accounts payable and other accounting support transactions
Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
Schedules call-in appointments for Sales
Files and maintains customer information
Maintains office and facility supplies as well as fax machines, copiers and network printers
Prepares daily schedules
Administers HR processes including new hire paperwork, background checks and bonus processing
Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
Trains others on policies, procedures and new company initiatives
Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

High school diploma or equivalent

Experience

3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
Ability to handle confidential and sensitive information with discretion
Effective communication skills, both orally and in writing
High level of compassion and integrity
Ability to follow instructions and work with minimal supervision

Postal Code: 23462Category (Portal Searching): Administration and ClericalJob Location: US-VA - Virginia Beach

About the Company

Service Corporation International

Provides funeral services, cemeteries, & cremation

SCI is the leading provider of death care products and services in North America, operating funeral homes and cemeteries under the Dignity Memorial brand. It offers end-of-life services such as funeral planning, cremation, and cemetery property and services, delivering a consistent experience under Dignity Memorial. Its large, geographically diverse footprint with a mix of standalone and combined funeral-home/cemetery locations gives broad access and a standardized service offering. Its goal is to serve families with comprehensive, value-based death care and maintain market leadership in North America.

Company size: 5,001-10,000
Company stage: IPO
Headquarters: Houston, TX
Founded: 1962

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