Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Be highly organised and proactive, with the ability to take ownership and manage competing priorities.
Use sound judgement, attention to detail and clear communication.
Build relationships with senior leaders and international stakeholders.
Be curious about technology and willing to learn the systems used.
Responsibilities
Coordinate search and advisory projects, including timelines, meetings, documentation and key deliverables.
Respond to client and assignment requirements while keeping multiple projects on track.
Provide executive assistant support to Partners and Senior Partners, including complex diary and meeting management.
Create and prepare presentations, reports and client-facing documentation.
Organise and manage international travel and related logistics.
Coordinate with internal teams, clients and candidates to keep projects progressing smoothly.
Build stakeholder relationships and act as a professional, responsive point of contact.
Develop in-depth knowledge of systems and processes and serve as a knowledgeable resource for colleagues.
Anticipate priorities, resolve issues and ensure actions are completed.
Coordinate executive search and advisory projects from initiation through completion, adapting to differing levels of complexity and client requirements.
Connect internal teams and ensure information, actions and priorities are communicated clearly and followed through.
The Opportunity:
Join an international executive search and advisory firm working with leading organisations across the Natural Resources sector. Based in the heart of London’s vibrant West End, just a short walk from Oxford Circus, you’ll join a globally connected team in a varied role combining executive support, project coordination and internal operations. Working closely with Partners and Senior Partners, you’ll help deliver international executive search and advisory projects while ensuring an excellent experience for clients, candidates and colleagues.
Your responsibilities will include:
Coordinating search and advisory projects, managing timelines, meetings, documentation, and key deliverables.
Responding to the specific requirements of each client and assignment, keeping multiple projects on track.
Providing reliable, high-quality EA support to Partners and Senior Partners, including complex diary and meeting management.
Creating and preparing polished presentations, reports and client-facing documentation.
Organising and managing international travel and associated logistics.
Coordinating with internal teams, clients and candidates to ensure projects progress smoothly.
Building strong relationships with stakeholders at all levels and acting as a professional, responsive point of contact.
Developing an in-depth understanding of our systems and processes, becoming a confident super user and trusted source of knowledge for colleagues.
Anticipating priorities, resolving issues and ensuring actions are followed through to completion.
About You:
You’re highly organised, proactive, and comfortable taking ownership. You enjoy managing a range of priorities and bring sound judgement, attention to detail and clear communication. You’ll be confident building relationships with senior leaders and international stakeholders, curious about technology, and keen to understand the systems you use. Above all, you take pride in helping a team deliver at its best.
The Role:
You’ll coordinate executive search and advisory projects from initiation through to completion, managing a varied portfolio with differing levels of complexity and individual client requirements. Understanding what each assignment needs, adapting your approach and maintaining oversight of a range of priorities will be central to your success. Alongside project coordination, you’ll provide high-quality executive support to Partners and Senior Partners. You’ll also connect internal teams, ensuring information, actions and priorities are communicated clearly and followed through.
Benefits
Why Join:
You’ll work alongside experienced senior professionals, gain exposure to leading organisations across the Natural Resources sector and make a valued contribution to international assignments. We’re a supportive, collaborative team that enjoys spending time together, from company events to informal meals and team socials.
Our benefits include:
30 days’ annual leave, plus bank holidays
Contributory pension scheme
Enhanced family-friendly policies
Private healthcare, including discounts on everyday spending
Life assurance at four times salary
Employee Assistance Programme and mental health support
At Granger Reis, we believe diverse and inclusive teams help our people and business thrive. We embrace differences and are committed to equal opportunities, fairness and a workplace where everyone feels welcome. If you require any reasonable adjustments during the recruitment process, please let us know so we can support you.