Bids and Proposals Specialist - Morning Shift

Job Description

Job Brief

Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts. 

Duties and Responsibilities

• Assists with large proposals and able to lead small to medium proposals (cross regions or business lines), and supports from capture through to interview stage, as required.

• Coordinates content and information for qualifications and proposals, including schedule, templates, compliance, content plan and production. Provides conceptual leadership for document design. May serve as lead writer/editor for resumes and past performance sections for proposals.

• May facilitate color review (Pink and Red team) reviews, and apply lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.

• Participates in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.

• Completes internal debriefs for proposals they lead and reviews debriefs and reviews client feedback on proposals to ensure and demonstrate continuous improvement.

• Has solid working knowledge of company quality procedures and approval processes (legal, contracts, DOA, signatory).

• Liaises with appropriate/relevant business line team, operations, technical, and business development professionals to support or develop marketing information (including but not limited to case studies/project sheets and capabilities summaries).

• Provides guidance to entry level proposal team members

• Performs a self-check of work prior to submitting to others for review/approval

Qualifications

• Amenable to In-person interview and assessment stage
• Bachelor’s degree in Communications, Journalism, Business, Marketing, or equivalent combination of experience and education.
• At least four (4) years Bid support experience, preferably within a professional services firm in a similar industry
• Strong knowledge of marketing best practices and procedures, work processes, and tools as related to proposal management of RFQ/P responses
• Experienced in proposal and presentation writing and production 
• Intermediate proficiency in MS Office tools such as Word and PowerPoint
• Understanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identity
• Skills in Adobe Creative especially InDesign and Salesforce experience would be highly regarded

Additional Information

This role requires you to have face-to-face interview and assessment stage. Please proceed if okay with it.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.