The Salvation Army

Christian social services nonprofit

Office Assistant - Jamaica Family Care

Administrative SupportPosted on Nov 5

Full-timeJamaica, Queens, NY, USA$16 - $23In-person

About the Job

Requirements

An Associate Degree and two years of business or administrative training or experience are required.
Computer literacy and knowledge of Microsoft Word, Excel, PowerPoint, and Outlook are required.
Accurate typing skills of at least 40 words per minute are required.
People with customer service experience are sought.
The candidate must demonstrate awareness of and sensitivity to the cultural and socioeconomic characteristics of the population served.
The candidate must show respect and consideration for the individuals served.
The candidate must be able to work in a fast-paced environment.
The candidate must demonstrate attention to detail, organizational skills, time management skills, and interpersonal skills.

Responsibilities

Answer phones and take messages.
Type home studies and perform typing and clerical tasks for the DDS Department.
Research information needed for programs.
Monitor office supplies and equipment and order supplies as needed.
Maintain accurate ledgers of program expenses and contributions in accordance with agency regulations.
Check submitted documents and requests for accuracy and completeness before submitting them to Social Services Administration for approval.
Inform program staff of identified inaccuracies and monitor resubmissions.
Maintain records of documents processed through the DDS Department.
Prepare and submit financial and statistical reports as requested by the Director of DDS.
Submit program requests to Social Services Administration for approval.
Attend meetings relevant to fiscal matters as assigned by the Director of DDS.
Perform clerical functions for multiple programs, including data entry, filing, and mail distribution.
Establish and maintain files and records according to agency and funding-source regulations, including staff timesheets.
Gather employee timesheets weekly, obtain department-head approval, and submit them to payroll.
Attend meetings, seminars, and job fairs as assigned by the Director of DDS.
Sweep and mop to maintain a neat and organized DDS office.
Monitor and follow up on maintenance work orders related to the DDS office.

Desired Qualifications

Bilingual ability is preferred.

Responsibilities

Answers phones and take messages.
Types home-studies.
Performs typing and clerical needs for the DDS Department.
Completes research for necessary information needed for the programs.
Monitors office supplies and equipment and orders supplies as needed.
Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.
Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.
Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.
Keeps records of all documents processed through the DDS Department.
Prepares and submits all financial and statistical reports as requested by the Director of DDS.
Submits program requests for approval to Social Services Administration.
Attends all meetings relevant to fiscal matters as assigned by Director of DDS.
Performs clerical functions for multiple programs, including data entry, filling, and distributing mail
Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.
Gathers employee time sheets weekly, secures department head approval and remits to payroll.
Attends meetings, Seminars and job fairs as assigned by the Director of DDS.
Sweeps and mops to maintain a neat and organized environment in the DDS office.
Monitors and follows up on maintenance work orders related to the DDS office.
The essential functions for the job include, but are not limited to, the duties in the job description.
Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.

Qualifications

Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.
Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm)
Pleasant telephone manner and attention to detail.
Ability to work in a fast-paced environment while maintaining a positive demeaner.
Excellent organizational, time management, and interpersonal skills.
People with experience working in customer service.
Has respect and consideration for the individuals being served.

Compensation: 16 to 23 (USD)

About the Company

The Salvation Army

Christian social services nonprofit

The Salvation Army is an international Christian nonprofit delivering social services through regional territories. The organization provides emergency assistance, shelters, rehabilitation, youth programs, disaster response, community services, worship, and thrift retail. It serves individuals and families in need, donors, volunteers, congregations, and communities across its service territories. Its operating model centers on locally delivered programs supported by territorial leadership, fundraising, retail operations, logistics, facilities, and administration. Teams work across social services, counseling, retail, logistics, fundraising, ministry, facilities, finance, and community programs. Teams support coordinated daily delivery.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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