Plant Administrator and HR Coordinator

Role Purpose

This position is responsible for providing administrative coordination and support to the Kennebunk, Maine Plant which includes Plant Manager, as well as operations and functional departments, and the HR department. Front facing role that serves as the initial contact to provide welcoming, helpful assistance to employees, visitors, and customers both in person and on the phone.

Key Responsibilities

• Provide administrative and executive support to plant leadership, employees, visitors, and customers.
• Maintain confidential personnel records, HR files, employee data, and HR-related transactions.
• Process new hires, terminations, position changes, job requisitions, I-9s, and onboarding documentation accurately and on time.
• Support Day 1 orientation, employee communications, intern activities, recognition programs, and a positive employee experience.
• Track leave of absence activity, employee schedule changes, payroll approvals, ATA management, and HR reporting requirements.
• Coordinate plant meetings, communication sessions, audits, reviews, special events, and employee/community activities.
• Manage calendars, meeting logistics, presentations, catering, room set-up, and visitor support.
• Maintain office procedures, communications, bulletins, filing, document control, purchasing, expenses, and budget-related support.
• Participate in plant teams, employee engagement initiatives, and local community volunteer events.
• Work independently and collaboratively while exercising sound judgment, maintaining confidentiality, and meeting performance objectives.

Experiences/Education - Required

• Associate’s Degree with 2+ years of relevant work experience
• Must have strong attention to detail.
• Requires ability to troubleshoot and problem solve using available resources.
• Able to handle sensitive information in a confidential manner.
• Ability to quickly prioritize and re-prioritize work streams.
• Able to initiate and manage multiple tasks and projects as necessary.
• Ability to work across all levels of the organization.
• Strong analytical/report creating skills (e.g. the ability to query, run reports, sort data and analyze results)
• Demonstrated process development for repeatable results and sustained improvement.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Must have strong customer service skills and carry themselves with a high level of professionalism.
• Must be proactive and self-motivated, but also comfortable to work as part of the team.