At least 3 years of experience in a fast-paced administrative support role.
Strong proficiency with the Microsoft Office suite and other technology platforms.
Ability to manage competing priorities and confidential information with discretion.
Ability to communicate across all levels.
Ability to work independently from start to finish on projects in an ambiguous, fast-moving environment.
Responsibilities
Support the Corporate Team by ensuring proactive follow-through and clear communication with the team.
Provide administrative support to the CEO, including meeting planning, travel coordination, meeting notes, follow-up items, and occasional expense report support.
Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
Prepare and submit expense reports on behalf of leadership team members.
Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing other necessary preparation.
Coordinate in-person and virtual meetings, including scheduling, preparing agendas and materials, taking notes, and tracking action items.
Assist with planning and coordinating company meetings, customer and vendor meetings, employee events, and other high-priority events.
Provide administrative support in coordinating recruiting activities such as new-hire orientations or recruiting events.
Help maintain and track key business documentation, including business licenses, certificates of insurance, dealer plates, vehicle insurance cards, and similar records.
Desired Qualifications
Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-focused approach.
At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.
We're looking for a Corporate Administrative Assistant who will provide support to our Corporate leaders and their teams. This person will partner across different teams to ensure key projects, communications, and meetings are executed smoothly across the organization. This is a great opportunity for someone who enjoys being creative creative and enjoy working within an entrepreneurial environment that is goal-oriented, purposeful, and client-driven.
Essential Functions & Responsibilities:
Support the Corporate Team by ensuring proactive follow-through and clear communication with the team.
Provide administrative support to the CEO, including meeting planning, travel coordination, meeting notes, follow-up items, and occasional expense report support.
Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
Prepare and submit expense reports on behalf of leadership team members.
Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing any other necessary preparation.
Coordinate in-person and virtual meetings, including scheduling, preparing agendas and materials, taking notes, and tracking action items.
Assist with planning and coordinating company meetings, customer/vendor meetings, employee events, and other high-priority events.
Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
Help maintain and track key business documentation, which may include business licenses, certificates of insurance, dealer plates, vehicle insurance cards, and similar records.
Other duties as assigned.
Education and/or required experience:
3+ years of experience in a fast-paced administrative support role
Strong proficiency with Microsoft Office suite and other technology platforms.
Proven ability to manage competing priorities and confidential information with discretion.
Excellent written and verbal communication skills; ability to communicate across all-levels.
Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-focused approach.
Comfortable working independently from start to finish on projects in an ambiguous, fast-moving environment.
Compensation & Benefits:
Compensation: $60,000-$80,000. Salary will be determined based on experience, competencies, certifications and education.
Benefits:
Medical Insurance
Vision Insurance
Dental Insurance
Life and AD&D Insurance
Disability Insurance
Flexible Spending Account (FSA)
401(k) with company match
Paid Time Off (PTO)
Paid Sick Time
Paid Holidays
Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance
TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.