Legal Support Assistant

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

The Legal Support Assistant performs a variety of administrative duties for assigned attorneys working in a fast-paced Labor & Employment practice. This position will work collaboratively with colleagues to provide seamless administrative support to attorneys and clients. Teamwork, communication, flexibility, and a willingness to assist others are essential expectations of the role. Team members are expected to support one another during busy periods, absences, vacations, and unexpected needs to ensure consistent coverage and uninterrupted service.  This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters

The success of the team depends on a collaborative approach to supporting our attorneys, clients, and one another. While each team member has primary responsibilities and assignments, everyone shares responsibility for ensuring appropriate coverage and continuity of service. Team members are expected to communicate openly, offer assistance when workloads shift, and provide coverage for colleagues when needed. The goal is to operate as one cohesive team, rather than as individuals working solely within assigned responsibilities.

The Day-To-Day

On any given day, you will:

• Work collaboratively with other members of the department, sharing responsibilities and providing backup coverage as needed to support the overall needs of the team and office.
• Proactively communicate with colleagues regarding workload, deadlines, absences, and coverage needs, and step in to assist when another team member requires support.
• Draft, input, revise, proofread, and finalize routine correspondence, memoranda, and other legal documents, ensuring accuracy, proper formatting, spelling, grammar, and context. Verify that all attachments, exhibits, and enclosures are complete and included with correspondence and transmittals.  Prepare documents and packages for mail, messenger, and overnight delivery.
• Complete client and matter forms, request conflict checks, open new matters, and maintain client and general files.
• Manage busy and complex attorney and team schedules, including coordinating depositions, mediations, client meetings, internal team meetings, appointments, conference calls, and travel arrangements.
• Maintain accurate client contact information and electronic client and general files, ensuring documents and emails are properly uploaded and filed in the document management system.
• Enter attorney time and provide timely reminders regarding outstanding time entries.
• Coordinate and follow through on requests and projects with other support departments, including Word Processing, Reception, Billing, Records, Office Services, Conflicts, and Finance.
• Prepare and process expense reports and vendor invoices in Chrome River.
• Maintain familiarity with team assignments, attorney preferences, deadlines, and department procedures so that effective coverage can be provided when colleagues are away from the office.
• Partner with colleagues to balance workloads during peak periods and ensure urgent assignments, client needs, and attorney requests are addressed promptly.
• Participate in cross-training and knowledge sharing to strengthen departmental coverage and reduce reliance on any one individual for a particular process or responsibility.
• Demonstrate flexibility and a team-first approach by assisting with department-wide priorities and other duties or projects as assigned.

You Have

• High School Diploma or equivalent certificate
• 3-5 years of law firm secretarial experience required
• Proficiency in Microsoft Programs (Word, Outlook, Excel, PowerPoint)
• Excellent grammatical and spelling skills
• Ability to work well within a team setting
• Ability to act independently and make sound decisions within the scope of the position's responsibilities.
• Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
• Familiarity with InTapp, Chrome River, IRM, document management systems or similar technology a plus.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 1000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $80,000-$90,000 annually, which is based on a 35 hour work week. This range is only applicable for jobs to be performed in Boston. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Boston, MA 02210