Vista Fulfillment Group

Licensed alcohol e-commerce fulfillment and compliance

Accounts Payable Specialist

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeSantee, CA, USA$25 /hr

About the Job

Requirements

Accounts payable experience is required.
Multiple years of QuickBooks experience are required.
Strong Excel skills are required, including pivot tables, VLOOKUPs, formulas, filters, sorting, and data cleanup.
Experience reviewing invoices, expenses, vendor statements, and scheduled payments is required.
Strong attention to detail and accuracy are required.
Ability to communicate professionally with vendors and internal teams is required.
Must be able to work on-site Monday–Friday in Santee, California.

Responsibilities

Review vendor invoices, bills, expenses, and payment requests.
Enter and manage bills in QuickBooks.
Schedule vendor payments using Melio and other payment platforms.
Track upcoming payments and maintain accurate due date schedules.
Match invoices to purchase orders, receipts, statements, or approvals when needed.
Review expenses for accuracy, duplicates, missing details, or incorrect coding.
Reconcile vendor statements and resolve invoice discrepancies.
Communicate with vendors regarding invoices, payment status, and account questions.
Maintain organized accounts payable records, files, and payment documentation.
Support month-end close by preparing accounts payable reports and outstanding payables.
Use Excel to review, organize, and analyze invoice and payment data.
Review weekly invoices and confirm accuracy before payment.
Enter bills into QuickBooks with the correct vendor, category, amount, and due date.
Schedule payments through Melio.
Build an Excel report showing upcoming payments by due date.
Use pivot tables to summarize expenses by vendor or category.
Use VLOOKUPs to match invoices to vendor lists, purchase order data, or payment records.
Identify duplicate invoices or unusual charges.
Communicate with vendors about missing invoices, payment status, or account issues.

Desired Qualifications

Experience using Melio or similar bill payment platforms is preferred.
Experience in fulfillment, logistics, ecommerce, warehouse, retail, or distribution businesses.
Experience with purchase orders, inventory-related invoices, freight bills, or vendor statements.
Experience supporting month-end close.
Experience creating accounts payable aging reports or payment forecast reports.
Familiarity with expense management tools or approval workflows.

Accounts Payable Specialist

Vista Fulfillment Group · Santee, United States · Full-time · Posted 2026-05-30

Salary: USD 52,000–52,000

Workplace: on_site

Description

Accounts Payable Specialist

Location: 10221 Prospect Ave, Santee, CA 92071
Company: Vista Fulfillment Group
Job Type: Full-time, on-site 5 days/week
Pay: $25/hour

About the Role

Vista Fulfillment Group is hiring an experienced Accounts Payable Specialist to manage vendor invoices, expenses, payment schedules, and accounts payable workflows.

This role is responsible for making sure invoices are reviewed, coded correctly, approved, entered into QuickBooks, and scheduled for payment on time. The ideal candidate has strong experience with QuickBooks, Melio, Excel, invoice review, payment tracking, and vendor communication.

We need someone detail-oriented, organized, reliable, and comfortable managing a high volume of invoices and expenses in a fast-paced business environment.

What You’ll Do

Review vendor invoices, bills, expenses, and payment requests
Enter and manage bills in QuickBooks
Schedule vendor payments using Melio and other payment platforms
Track upcoming payments and maintain accurate due date schedules
Match invoices to purchase orders, receipts, statements, or approvals when needed
Review expenses for accuracy, duplicates, missing details, or incorrect coding
Reconcile vendor statements and resolve invoice discrepancies
Communicate with vendors regarding invoices, payment status, and account questions
Maintain organized AP records, files, and payment documentation
Support month-end close by preparing AP reports and outstanding payables
Use Excel to review, organize, and analyze invoice/payment data

Ideal Candidate

Experienced accounts payable professional
Strong QuickBooks experience with years of hands-on use
Comfortable using Melio to schedule and manage payments
Strong Excel skills, including pivot tables, VLOOKUPs, filters, sorting, and formulas
Detail-oriented and accurate with invoice entry, coding, and payment schedules
Organized and able to manage multiple vendors, due dates, and priorities
Comfortable working in a fast-paced office environment
Reliable, professional, and able to work on-site 5 days per week

Requirements

Accounts payable experience required
Multiple years of QuickBooks experience required
Experience using Melio or similar bill payment platforms preferred
Strong Excel skills required, including:
Pivot tables
VLOOKUPs
Formulas
Filters and sorting
Data cleanup
Experience reviewing invoices, expenses, vendor statements, and scheduled payments
Strong attention to detail and accuracy
Ability to communicate professionally with vendors and internal teams
Must be able to work on-site Monday–Friday in Santee, CA

Nice to Have

Experience in fulfillment, logistics, ecommerce, warehouse, retail, or distribution businesses
Experience with purchase orders, inventory-related invoices, freight bills, or vendor statements
Experience supporting month-end close
Experience creating AP aging reports or payment forecast reports
Familiarity with expense management tools or approval workflows

Example Responsibilities

Review weekly invoices and confirm accuracy before payment
Enter bills into QuickBooks with correct vendor, category, amount, and due date
Schedule payments through Melio
Build an Excel report showing upcoming payments by due date
Use pivot tables to summarize expenses by vendor or category
Use VLOOKUPs to match invoices to vendor lists, PO data, or payment records
Identify duplicate invoices or unusual charges
Communicate with vendors about missing invoices, payment status, or account issues

Benefits

Why Join Us

This is a key accounting support role for a fast-moving company. You will help keep our vendor payments organized, accurate, and on schedule while supporting the accounting and operations teams with clean reporting and reliable AP processes.

Pay: $25.00 per hour

Benefits:

401(k)
Health insurance

Apply

Apply at Vista Fulfillment Group

About the Company

Vista Fulfillment Group

Licensed alcohol e-commerce fulfillment and compliance

Vista Fulfillment Group provides licensed e-commerce infrastructure for the U.S. alcohol market, handling checkout to delivery. It acts as a licensed retailer and merchant of record to ensure every transaction and shipment complies with the U.S. three-tier system. It offers backend services such as multi-state warehousing, co-packing, kitting, and custom engraving, powered by its 3JMS platform that unifies orders, inventory, billing, fulfillment, and analytics. Its warehouses in California, New York, and Texas support coast-to-coast delivery, and it integrates with platforms like Bottle Nexus to enable direct-to-consumer sales, differentiating itself by combining licensing, compliance, and technology with end-to-end fulfillment to help brands scale online while meeting regulatory requirements.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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