H

Haskell

Global design-build and EPC services

AE Project Administrator

Administrative SupportConfirmed live in the last 24 hours
Full-timeMexico City, CDMX, MexicoNo salary listedIn-person

About the Job

Requirements

  • A high school diploma is required, and at least three years of office or administrative experience are required.
  • Competence in Microsoft Office, including Excel, Word, and PowerPoint.
  • Ability to maintain confidential information.
  • Ability to provide and independently carry out detailed verbal and written instructions.
  • Ability to perform mathematical calculations involving fractions, decimals, percentages, and statistics as needed.
  • Ability to understand and carry out the company's vision and values.
  • Ability to visit other locations and to stand, walk, bend, kneel, squat, and handle light-to-medium weights of 10 to 50 pounds.
  • Adequate hand-eye coordination, arm, hand, and finger dexterity, including grasping, and visual acuity for keyboard use, operating equipment, and reading application or form information; frequent sitting, reaching, speaking, and listening are also required.

Responsibilities

  • Coordinate project needs, proposals, and support solutions with architecture and engineering staff to support business operations and efficient personnel management.
  • Compile and prepare expense reports after receipts have been organized and coded for reimbursement.
  • Update and produce organizational charts for the assigned business unit, projects, and proposals as needed.
  • Assist with reviewing timesheets for accuracy and appropriate project and account numbers, and assist with approval.
  • For AE Project Administrator Level II, support EcoSys for engineering and design managers, including project setup, data entry, and report generation.
  • Format, compile, proofread, coordinate, and update specifications and design analyses.
  • Conduct final reviews, compile, and submit or distribute project packages for permitting, bidding, construction, and other purposes.
  • Prepare billing when requested, including internal invoices and client invoices for design services only.
  • Prepare documentation for Field Orders, Addenda, and similar items.
  • Receive, date, coordinate, and distribute construction-document materials.
  • Update Newforma with contract demographics and additional information.
  • For AE Project Administrator Level II, record time spent on prospects without project numbers and issue Job Cost Journal Voucher requests as needed.
  • Create and modify documents for owners and contractors related to construction administration.
  • Receive, date, coordinate, and distribute construction-administration materials.
  • Process Field Reports, punch lists, Owner-Architect-Contractor meeting notes, and other construction-administration materials.
  • Maintain a business-unit staff events calendar recording new hires, departures, promotions, and similar events.
  • Assist with onboarding setup for new employees, including arranging workstations and supplies, nameplates, phones, computers, user technology requests, and business cards.
  • Schedule meetings and reserve conference rooms; request meals when needed; prepare conference rooms with appropriate technology and resources and prepare and clean up meeting meals and rooms.
  • For AE Project Administrator Level II, update the project staffing spreadsheet as needed and distribute the target-date report generated at the AE staffing meeting.
  • Use word-processing and spreadsheet applications to perform a full range of work on documents containing financial or statistical data or scientific, technical, or legal terminology; create presentations using PowerPoint or other applicable software.
  • Collect and compile data from multiple information sources.
  • Process outgoing mail and packages; receive incoming mail from the post office and distribute it to staff as appropriate.
  • Order and maintain office supplies for the assigned budget unit.

Desired Qualifications

  • Some college education or an applicable business certification is preferred.

About the Company

Haskell

Global design-build and EPC services

Haskell provides architecture, engineering, construction and consulting services, delivering more than $2 billion in annual revenue. It operates as a global, fully integrated design-build and EPC firm with over 2,400 in-house professionals across industrial and commercial markets and 20+ offices worldwide. The company works by acting as a single-source partner that designs, procures, constructs, and manages capital projects under one organization to assure outcomes. This integrated model contrasts with firms that outsource design or construction, enabling tighter coordination, faster decision-making, and clear accountability. Haskell differentiates itself through its global reach, in-house expertise, and end-to-end capabilities, allowing it to handle complex projects from start to finish. The goal is to ensure certainty of outcome for complex capital projects worldwide, delivering projects on time, on budget, and to the required quality.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Jacksonville, FL
Founded
1965

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