Drafter – Purchasing Assistant

Ariva Ltd., A multi-faceted construction company is seeking a Purchasing Assistant / Drafter to join our growing team.

Summary 

Responsible for all aspects of estimating and purchasing, including quantity take-off specific trade scope, sub-bid solicitation, progress budgets, scope clarifications, systems studies and comparisons, value engineering, subcontractor and general contractor relations, and staying abreast of industry developments applicable to estimating. 

  Principal Duties and Responsibilities: 

• Communicate with trade partners and team members regarding new and current projects  

• Creates CAD drawings for projects

• Creates and modifies maps and elevation designs for special assignments.

• Incorporates subdivision plats and drawing files into maps.

• Copies project drawings.

• Creates drawings for construction projects.

• May assist in developing survey maps and layouts, when necessary.

• Works closely with building regulating agencies, builders, contractors and the general public. 10. Aides in creating estimates for purchasing.

• Prepare estimates and purchase orders in detail for all products.  

• Ensure timely completion of estimates.  

• Coordinate estimating process with management and estimators and provide feedback on project pricing issues. 

• Develop conceptual estimates and manage estimate schedules and resources. 

• Maintain cost histories and pricing data. 

• Prepare cost analysis and establish skills.  

• Understand the scope of work to bid, create all scope sheets for potential bidders and create scopes of work for bid tabulation sheets and manage bid pricing from all vendors. 

• Assist trade partners with troubleshooting issues as they arise, including but not limited to looking for payment on invoices, communicating with Construction Managers about outstanding invoices, and correcting purchase orders 

• Responsible to maintain a list of all active trade partners, their main contacts, and their preferred contact information 

• Process paperwork for change of vendor request and/or approvals within purchasing guidelines 

• Corrections of problem commitments in JD Edwards and informing all parties when complete 

• Work with suppliers/trade partners to resolve any current and/or overdue invoices as necessary 

• Maintain organization of home files and supplier/trade partner files 

• Scan related purchasing files and put them into the correct trade partner file on the common computer drive 

• Contact Construction Managers for clarification on purchase orders when discrepancies arise 

• Keep the Construction Manager posted on any updated Purchasing Department information when necessary 

• Complete tasks or duties as assigned by the Director of Purchasing 

• Support Purchasing Department team at all times with any projects that need further research 

• Schedule appointments within the Purchasing Department and arrange meetings with trade partners 

• Assist with setting up potential trade partners including completion of vendor packet/ABR 

• Ensure up-to-date scope of works is signed by the trades and uploaded into BOX for field construction use. 

• Perform all other duties as assigned 

Requirements: 

• High School Diploma or General Equivalency Diploma is required. 

• Bachelor’s degree in construction management or related field is preferred. 

• 1 – 3 years of experience in construction estimating is required.

• Bricks software experience is preferred.  

• Strong understanding of residential construction processes.  

• Proficiency with MS Word and Excel. 

• Able to multi-task and meet strict deadlines.  

• Impeccable problem-solving skills and maintaining working relationships with vendors and subcontractors. 

• Knowledge of PC and of construction and business software, be able to read architectural plans and develop cost estimates, scheduling, spreadsheets, and word processing. 

• Must have excellent written and verbal communication skills. 

• As other duties as assigned.