The Senior Sample Associate manages all aspects of product journey between purchase order and delivery of samples and stock to warehouse in a dynamic, fast-paced studio environment requiring flexibility and efficiency in all aspects.

This is a 5 day a week onsite position in our Industry City office in Brooklyn, NY. 

Primary Responsibilities, include: 

• Actioning on new purchase orders each season - connecting with each brand to coordinate sample loans to be shot in studio for ecommerce and editorial, and updating the Presell Master Doc weekly.
• Coordinate all logistical aspects of sample loans - working regularly with internal shipping department as well as domestic and international couriers and messenger services to ensure seamless deliveries and returns of all product samples.
• Responsible for receipt, check-in, tagging, and management of all samples called into the studio.
• Create daily schedules and shot lists for studio photo teams, prioritizing quick turnaround times per brands’ needs.
• Provide detailed styling guides to studio stylists to ensure product shots accurately reflect items and adhere to brand personality.
• Communicate color correction and sample discrepancies to the retouching team to ensure accuracy of images.
• Tracking shots per day and maintaining daily/weekly/seasonal quotas for on-model, ghost form, and still-life product shots.
• Handling all Mirakl Marketplace vendor communication and the Master Doc updates.
• Coordinating sample/inventory requests for Editorial Shoots.
• Neatly packing and returning samples to brands in a timely manner as well as inventory back to the warehouse. Ensure inventory is received and returned in pristine, sellable condition.
• Liaising with Buying and Site Merchandising Teams to complete product shots in adherence to brand launch and stock delivery dates.
• Submitting vendor imagery in accordance with our standard guidelines.
• Managing special requests to designers communicating editorial messaging, timelines, and sample requests/logistics.
• Receiving, tagging, and managing Editorial samples prior to style-out.
• Prepare all merchandise prior to shoots. Including, but not limited to unpacking, taping of shoes, storing of packaging, and repacking.
• Maintain pristine organization and cleanliness of the fashion closet.
• Prepare all merchandise prior to shoots. Including, but not limited to unpacking, taping of shoes, storing of packaging, and repacking for returns.

Qualifications/Ideal Experience:

• 3+ years of sample management and project coordination experience.
• Intermediate proficiency with Microsoft and Google applications required.
• A strong and thorough knowledge of the luxury market.
• Ability to work in a fast-paced, e-commerce setting.
• Creative problem solver, resourceful and process oriented. 
• Respond to change with a positive attitude.
• Professional communication skills.
• Ability to collaborate well with team members.
• Exceptional work ethic and organizational skills, along with attention to detail.
• Willingness to work off-hours, as needed.

Job Type: Full-time; Onsite role with five days a week in our Brooklyn NY (Industry City) office space

Salary: $49,000 - $66,000 annually + Discretionary Bonus & Equity Eligible

Benefits:

• Medical, Dental & Vision Insurance Benefits (Day 1)
• 401(k) with Company Match
• Company Paid Life Insurance Benefit
• Voluntary Supplemental Insurance Benefits (STD, LTD, Accident, Critical Illness)
• Unlimited Paid Time Off (Exempt & FT)
• Tuition Reimbursement 

The above statements describe the general nature of work being performed in this role, they are not an exhaustive list of all responsibilities, duties and skills required. Additional responsibilities may be required from time to time. As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or other protected status.

For details on how we protect your information when you apply, please see our Applicant and Candidate Privacy Policy.

Moda Operandiis an e-commerce platform transforming the way people discover and shop for designer fashion. Through its innovative mix of commerce and content, Moda allows women to shop for what’s new and what’s next in designer fashion from the world’s leading emerging designers and luxury brands. Founded in 2010, Moda Operandi’s mission is to make it easy for designers to grow their businesses and consumers to realize their personal style. Today, Moda’s platform carries more than 1,000 brands and designers across fashion, fine jewelry and home, shipping to customers around the world.