Administrative Support Intern - GCEO Office

WHY JOIN US?

• We practice a vibrant & energetic office culture.

• We provide opportunities for career advancement within the company.

• Good performance is always rewarded accordingly.

“It's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.”

JOB RESPONSIBILITIES:

What You'll Do:

Administrative Support

• Provide day-to-day administrative assistance to the Admin Executive / Executive Assistant.

• Assist in scheduling meetings, preparing documents, and managing correspondence.

• Manage external guest arrangements, including registration, agenda coordination, refreshments, and Astro office tours (as required).

• Support logistics and coordination for executive engagements and events.

• Assist with processing and submission of expense claims.

• Support facilities-related tasks and coordination.

• Maintain organised records and systems for claims summaries, annual leave, travel, and personal documentation.

• Prepare and serve refreshments for the GCEO and visiting guests.

• Provide support to consultants as needed.

• Collaborate closely with HR on onboarding and offboarding processes.

• Arrange Board of Director, Chairman and direct reports birthday gifts.

• Follow up and compiling of reports.

• Maintain confidentiality and professionalism in all interactions.

• Provide assistance with any other ad hoc tasks or responsibilities as required to support the smooth functioning of the GCEO office.

Travel Coordination

• Identify and analyse upcoming travel requirements.

• Liaise with the appointed travel agent (Mayflower) to obtain quotations and compare prices with direct bookings via airlines, hotels, Booking.com, or Agoda.

• Prepare a summary of options with recommendations based on cost and convenience.

• Raise eTRF (electronic Travel Request Form) and maintain an Excel tracker for all travel arrangements.

• Ensure all necessary travel documents and requirements are prepared in advance (e.g., ICAC clearance, K-ETA, visas).

Engagement & Event Coordination

• Plan and organise internal engagement activities such as workshops, training, team dinners, townhall and leadership offsite events.

• Collaborate closely with HR and the company engagement committee on initiatives including JKK, MVP recognition, Townhalls, sports events, festive celebrations, and other employee engagement programs.

Comms Support

• Support in following up with Business Units (BUs) to gather updates and ensure timely responses.

• Assist in compiling, organising, and analysing data.

Support to Chief of Staff

• Handle ad hoc tasks and research assignments from the Chief of Staff.

REQUIREMENTS:

Who You Are:

• Currently pursuing a diploma or degree in Business Administration, Management, Executive Secretary Studies, Communications or a related field.

• Strong organisational, communication skills, analytical ability, writing and a self-motivated team player who is independent and resourceful.

• Able to maintain confidentiality and professionalism in all interactions.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Demonstrate strong numerical awareness and attention to detail by consistently comparing options and ensuring the most cost-effective choices are made to support savings and budget efficiency.

• Able to work independently, handle multiple tasks efficiently and work under timelines.

• Discreet, reliable, willingness and eager to learn.

It's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.