Commissions Specialist

Description

Larson Financial Holdings LLC is seeking an experienced Commissions Specialist to join our growing team! 

The Commissions Specialist administers accurate and timely commission and incentive payments for advisors across Larson’s business units. This position combines hands-on processing with reconciliation, financial analysis, systems support, and process improvement. The Specialist maintains reliable policy, account, advisor, and payout data; resolves discrepancies; and provides clear reporting to Finance and business leaders. 

The role partners with Accounting, Payroll, Human Resources, Operations, Information Technology, advisors, and external providers. It coordinates commission workflows and trains backup support, with payment approvals and compensation-plan decisions retained by authorized leadership. 

Commission processing and advisor support 

• Collect and validate commission statements and revenue data from insurance carriers, custodians, clearing firms, and internal systems; investigate missing, duplicate, or incorrectly allocated transactions. 
• Calculate advisor payouts using approved rates, production tiers, referral agreements, ownership arrangements, and split structures. Prepare twice-monthly payment files according to the approved payroll and disbursement calendar. 
• Calculate approved quarterly and annual incentives and bonuses; process documented chargebacks, corrections, true-ups, and prior-period adjustments. 
• Maintain accurate policy, customer, account, and advisor records. Research policy status, unpaid or delinquent commissions, and differences between expected and received amounts; follow up with carriers and other providers. 
• Respond to advisor and stakeholder questions, explain calculations clearly, and track unresolved issues through resolution. Escalate disputed or unclear compensation arrangements before payment. 

Reconciliation and financial controls 

• Reconcile source statements, commission-system activity, advisor payouts, payroll or disbursement records, and general-ledger balances. Document reconciling items and coordinate timely correction with Accounting. 
• Prepare payment packages, calculations, and exception reports for independent review. Obtain required approvals before payment release or implementation of payout changes. 
• Support monthly, quarterly, and annual close with commission receivable and payable schedules, accrual support, account classifications, and journal-entry support for Accounting review. 
• Maintain organized calculation records, approvals, reconciliations, and audit trails. Protect confidential information and follow company controls, retention practices, and audit-support requirements. 

Systems and process leadership 

• Maintain commission data and approved configurations in Pandia, Terrapin, or successor platforms; work with NetSuite and Salesforce to improve data accuracy and consistency across systems. 
• Implement authorized advisor additions, departures, tier changes, splits, ownership updates, and sales-hierarchy changes with effective dates and documented review. Coordinate access and technical changes with IT. 
• Troubleshoot data feeds, mappings, and calculation errors with IT and vendors. Test system changes and new compensation plans before production use and retain validation results. 
• Document procedures, processing calendars, and backup coverage. Coordinate supporting employees or contractors, train users, and contribute to acquisitions, system implementations, and automation projects. 

Reporting and analysis 

• Prepare commission, sales-production, revenue, payout, and goal-attainment reports for leadership and advisors. Explain unusual changes and identify data-quality issues or payment risks. 
• Assist with forecasting commission receipts and compensation expense, and model the impact of proposed payout changes for leadership review. 
• Translate approved compensation agreements into documented calculations and system requirements; recommend improvements that reduce errors, manual effort, and processing delays. 

Requirements

Required qualifications -

• At least 3+ years of relevant experience in commissions, incentive compensation, accounting, payroll support, or financial operations, including hands-on reconciliation and payment-calculation work. 
• Bachelor’s degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant experience. 
• Strong Excel skills, including lookups, SUMIFS, pivot tables, data validation, and reconciliation of large datasets; experience with accounting, ERP, CRM, or commission-management systems. 
• Ability to interpret compensation agreements, investigate discrepancies, maintain accurate records, and meet firm payment and financial-close deadlines. 
• Strong attention to detail, sound judgment, clear written and verbal communication, and discretion with sensitive financial and personal information. 

Preferred qualifications -

At least 3 - 5 years in commission or incentive administration; experience with financial advisors, insurance products, or wealth management; multi-entity operations and W-2 and 1099 advisor payouts; NetSuite, Salesforce, Pandia, or Terrapin; Power Query or reporting automation; and participation in system implementations, internal-control improvements, or audit support. 

Success measures and work expectations 

Success means accurate payments completed on schedule, reconciliations finished by close deadlines, timely issue resolution, reliable reporting, and documented backup coverage. Work involves detailed financial review, sustained computer use, and collaboration across teams. Additional hours may be needed around payment cycles, close, or system changes. 

Larson Financial Holdings is an equal opportunity employer. Qualified applicants are considered based on job-related qualifications. Reasonable accommodations are available for the application process and essential job functions. Related duties may be assigned as business needs change. 

Benefits and Compensation – 

Competitive base salary commensurate with experience, annual performance bonus, and meaningful long-term incentive participation. Comprehensive benefits package including health, dental, vision, 401(k) with match, and other firm-specific benefits.