Accounts Payable Coordinator

Accounts Payable Coordinator will be responsible for recording daily transactions, including daily sales reports, daily cash receipts, intercompany billings and group billings.  Accounts Payable Coordinator will also act as a liaison between operational departments and Accounting and Tax, providing supporting information as requested to help teams better understand their profitability. This will include recording transactions summarized by operational departments (for example, cost of goods sold and inventory transfers).  Accounts Payable Coordinator will also be responsible for preparing reconciliations for assigned accounts.   In addition, the Accounts Payable Coordinator will provide general assistance and support for leadership, the department, and company. 

Essential Job Duties

1. Invoice Processing

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Enter invoices into the accounting system for payment processing.

2. Payment Management

• Schedule and process payments, including checks, electronic transfers and ACH.
• Address and resolve payment discrepancies and issues with vendors.

3. Account Reconciliation

• Reconcile vendor statements to ensure accounts are accurate and up to date.
• Investigate and resolve outstanding balances or discrepancies.
• Assist with month-end closing activities.
• Maintain detailed records of transactions and reconciliations.

4. Compliance and Documentation

• Ensure compliance with company policies, internal controls and regulatory requirements.
• Maintain organized records of invoices, payments and other accounts payable documentation.
• Assist with audit preparation by providing required documentation and explanations.

5. Process Improvement

• Identify and recommend improvements to accounts payable processes.
• Collaborate with the finance team to streamline workflows and enhance efficiency.

6. Sales Tax Filing

• Assist with time sensitive multi-state sales tax reporting & filing on a monthly basis.

7. General Accounting Tasks

• Reporting, analysis, and other tasks may be assigned on an ad-hoc basis.

Qualifications

1. EDUCATION

• Associate or bachelor’s degree in accounting or related field preferred

2. REQUIRED KNOWLEDGE

• A two year degree in a Business field strongly preferred.  Additional education, training, and/or certifications desirable.
• Two (2) or more years of related accounting experience preferred. Equivalent combination of education/experience may be considered.
• Demonstrated commitment to providing world class internal/external guest service.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Workday, Oracle) and Microsoft Excel
• Knowledge of accounting principles and practices
• Familiarity with regulatory requirements related to accounts payable processes
• Sales tax compliance/filing experience preferred.

3. EXPERIENCE REQUIRED

• Proven experience as an accounts payable clerk or similar role
• Experience with process improvement initiatives is a plus
• Familiarity with ERP systems and accounting software is preferred

Additional Responsibilities

1. Excellent communication and interpersonal skills for effective interaction with suppliers and internal stakeholders

2. Strong attention to detail and accuracy

3. Excellent organizational and time management skills

4. Ability to prioritize tasks and meet deadlines in a fast-paced environment

5. Effective written and verbal communication skills

6. Ability to work independently as well as collaboratively within a team