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Prosidian Consulting

Management and operations consulting firm

FOIA Site Lead Specialist - FOIA Administration Support

Regulatory Compliance & EthicsConfirmed live in the last 24 hours
Full-timeGuantánamo Bay, Cuba

About the Job

Requirements

  • Experience processing FOIA requests, conducting declassification reviews, and preparing legal documents in a Department of Defense or federal government environment.
  • Proficiency with document management systems, Redact Express, and classified material handling.
  • Strong understanding of FOIA exemptions, security classification guides, and federal records management regulations.
  • Ability to work independently, coordinate across multiple stakeholders, and maintain strict confidentiality.
  • At least three years of experience processing FOIA requests and reviewing proposed redactions.
  • A bachelor's degree.
  • Ability to read, write, speak, and understand English.
  • Basic computer skills, including familiarity with Microsoft Office Suite, SAFE, and Redact Express.
  • Must possess an active Secret clearance with eligibility for Interim TS/SCI or a full TS/SCI clearance in DISS at proposal submission and maintain it throughout the contract.
  • Must comply with FAR 52.204-2 and DoD security requirements, including DD Form 254, DD Form 441, and DoD 5220.22-M.
  • Must fulfill role requirements and establish, manage, pursue, and fulfill annual goals and objectives, including at least three goals for each of ProSidian's eight Global Competencies.
  • Must support business development and other efforts on behalf of ProSidian Consulting.
  • Understanding and proficiency with business tools and technology, including Microsoft Office.
  • Commitment to working with colleagues from diverse backgrounds to solve challenges across private, public, and social sectors.
  • Curiosity and an inquisitive approach, including the ability to question the status quo.
  • Humility in success and failure while doing meaningful work.
  • Willingness to learn, share, and grow.
  • Must be willing to constantly learn, share, and grow and to view the world as a classroom.

Responsibilities

  • Conduct overall management and coordination of the work and serve as liaison with the Government.
  • Serve as the primary point of contact for communications with Government personnel and be responsible for work performance.
  • Act with authority for the engagement team on contract matters related to daily operations.
  • Develop, implement, and monitor plans and procedures for the contract within 90 days of contract award.
  • Supervise ProSidian employees and contractors and coordinate and administer on-site work required by the contract.
  • Record and submit clear meeting minutes to the COR within three business days, including meeting date and time, attendees and absences, purpose, decisions, action items, and due-outs.
  • Ensure documents have appropriate classification markings in accordance with DoD policy.
  • Ensure employees and contractors observe regular duty hours, remain on-site during standard business hours, and submit weekly attendance reports to the Director of Finance and the COR.
  • Attend meetings necessary to provide the contracted services.
  • Support FOIA processing for the Office of the Staff Judge Advocate, JTF-GTMO, including searching, reviewing, organizing, and redacting government records in response to FOIA requests.
  • Conduct initial reviews of FOIA requests and coordinate document searches.
  • Review responsive materials and apply redactions using Redact Express and similar tools.
  • Ensure compliance with FOIA statutes and provide FOIA-specific training and technical support to action officers.
  • Develop action plans for new FOIA cases, establish processes, and assign resources to meet contract performance requirements.
  • Analyze FOIA requests and determine whether and where relevant data exists, its reliability, and which personnel should be involved.
  • Conduct quality assurance reviews of redactions submitted by JTF-GTMO directorates.
  • Track and coordinate responses from offices and redact materials where appropriate.
  • Process requests in the department's FOIA request management system, including assembling legal documents and evidence, reviewing cases, redacting information, applying exemptions, preparing responses, and submitting them electronically to Government staff for approval.
  • Draft responses to requests for signature, including responses with redactions or partial denials.
  • Communicate with outside organizations and higher headquarters on FOIA matters.
  • Liaise with the JTF-GTMO FOIA Program Manager and coordinate with JTF-GTMO directorates to streamline responses.
  • Draft FOIA-related documents for JTF-GTMO personnel review and signature, conduct follow-up training, and ensure proper document-handling procedures.
  • Archive and maintain government records and conduct quality assurance reviews to ensure sensitive information is handled in accordance with FOIA exemption guidelines.
  • Accept, initiate, process, task, research, and reconcile FOIA and declassification requests, appeals, and litigation under Title 5 U.S.C. § 552 and SC 27-2.
  • Complete simple requests within 20 business days and complex requests within 30 business days after receiving proper documentation.
  • Notify requestors in writing when additional research is required and update the accountability tracker.
  • Maintain accurate case tracking using spreadsheets, databases, software, and reports in compliance with EO 13392 and EO 13526.
  • Update FOIA/MDR case statuses by close of business each workday.
  • Conduct document searches personally or by coordinating with other directorates and entities.
  • Compare located records with security classification guides and prepare written recommendations for redaction or withholding under authorized FOIA exemptions.
  • Apply redactions using standardized templates or SOP specifications.
  • Conduct line-by-line review of FOIA and declassification documents and apply appropriate exemptions within two weeks of receipt.
  • Scan, store, and organize clean record copies and redacted versions in accordance with Army Information Management guidelines (AR 25-1).
  • Name, tag, and store classified and unclassified FOIA records appropriately.
  • Use FOIA management systems to task, coordinate, and refer requests across commands, Security Cooperation Organizations, Joint Task Forces, and components.
  • Track external FOIA referrals and close cases upon transmission of referral receipts.
  • Conduct quality assurance reviews of directorate redactions and verify compliance with FOIA and declassification procedures before submission.
  • Draft official responses to FOIA and declassification requests, appeals, and litigation, including Vaughn indexes and declarations.
  • Update FOIA training slides and materials for FOIA and declassification awareness programs.
  • Schedule and conduct training for FOIA Administrators within 72 hours of a training request, typically one-on-one or in small groups.
  • Maintain and manage FOIA/declassification databases and reporting systems.
  • Prepare and submit information papers, reports, briefings, and assessments as required.
  • Coordinate and deconflict FOIA-related tasks with the JTF-GTMO FOIA Manager.
  • Foster teamwork as a participant and team leader.
  • Guide and lead colleagues on projects and initiatives.
  • Communicate with stakeholders at all levels orally and in writing.
  • Pursue quality and effective client and company solutions.
  • Transition between projects, concepts, initiatives, and work streams.
  • Exercise prudent judgment while considering stakeholders and long-term implications.
  • Manage projects and activities and prioritize tasks.

Desired Qualifications

  • Advanced proficiency with Excel, Access, Outlook, PowerPoint, and Word.
  • Proficiency with Adobe Acrobat, data analytics tools, and Visio, with the ability to learn other tools quickly.
  • Commitment to quality and customer support.

About the Company

Prosidian Consulting

Management and operations consulting firm

ProSidian Consulting is a management and operations consulting firm that helps private companies, Fortune 1000 enterprises, and government agencies solve problems and improve operations through tailored, industry-aligned services. It offers six enterprise practice areas: Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Human Capital, delivered by multidisciplinary teams across CONUS/OCONUS. The firm follows a structured approach to strategic solutions focused on growth, margin, and efficiency, aligning assets, processes, policies, and people to deliver value. With former Big 4 leadership and a nationwide/overseas footprint, its goal is to translate strategy into execution that boosts clients' return on invested capital and value delivered to customers.

Company size
11-50
Company stage
Not listed
Total funding
Not listed
Headquarters
Charlotte, NC
Founded
2008

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