Talent Acquisition and Recruiting Support Specialist

Job Summary

Essential Job Functions

• Proactively source, identify, and engage qualified candidates for U.S.-based insurance sales positions.
• Conduct headhunting activities using LinkedIn Recruiter, professional networks, and other sourcing channels.
• Build and maintain talent pipelines to support current and future recruitment needs.
• Conduct initial outreach to potential candidates, presenting opportunities and assessing their interest.
• Perform structured screening interviews in English to evaluate candidates' professional experience, qualifications, communication skills, and alignment with role requirements.
• Review résumés and candidate profiles to identify qualified applicants for further consideration.
• Serve as a key point of contact for candidates during the initial stages of the recruiting process, ensuring timely and professional communication.
• Partner closely with the Recruiting Marketing team and U.S.-based stakeholders to understand hiring needs, candidate profiles, and recruitment priorities.
• Manage assigned requisitions and support recruiting activities in accordance with established processes and guidelines.
• Maintain accurate candidate information, sourcing activities, and recruitment progress within Applicant Tracking Systems (ATS) and CRM platforms.
• Coordinate candidate interviews, scheduling, and follow-up communications as needed.
• Support job posting activities, candidate documentation, and background investigation requests when assigned.
• Assist recruiters and Hiring Managers with candidate evaluations and hiring decisions by providing clear and structured screening feedback.
• Support offer coordination and other recruitment-related activities under supervisor guidance, as needed.
• Monitor sourcing and recruiting activities, identifying potential challenges and opportunities to improve candidate engagement and pipeline quality.
• Collaborate with internal teams to support recruitment projects and continuous improvement initiatives.
• Perform additional recruiting and administrative responsibilities as assigned.

Education Requirements

• 1–3 years of total professional experience required; 4–6 years preferred.
• 1–3 years of relevant experience in Talent Acquisition, recruiting, candidate sourcing, or headhunting required.
• Previous experience in corporate recruiting or supporting high-volume recruitment processes preferred.
• Experience sourcing and screening candidates for sales, commercial, or customer-facing positions is an advantage.
• Previous experience supporting U.S.-based recruitment teams or international hiring processes preferred.
• No specific degree required for this role.
• Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, Marketing, Organizational Management, or a related field preferred.
• Fluent English required, including the ability to independently conduct screening interviews and communicate with U.S.-based stakeholders.

Experience Requirements

• Intermediate proficiency in LinkedIn Recruiter, with 4–6 years of experience preferred.
• Experience using proactive sourcing techniques, including candidate research, headhunting, and direct outreach.
• Intermediate proficiency in Microsoft 365, including Outlook, Teams, Excel, and SharePoint; 4–6 years of experience preferred.
• Intermediate proficiency in Microsoft Outlook for candidate communication, calendar management, and interview scheduling; 4–6 years of experience preferred.
• Basic proficiency in Applicant Tracking Systems (ATS) and/or CRM platforms, with 1–3 years of experience preferred.
• Ability to maintain accurate candidate records, recruitment trackers, and sourcing documentation.

Special Skill Requirement

• Advanced verbal and written communication skills in English.
• Strong candidate sourcing, headhunting, and talent identification capabilities.
• Advanced interviewing and candidate screening skills.
• Ability to conduct structured screening interviews and assess candidates against defined job requirements.
• Strong interpersonal and relationship-building skills.
• Proactive, resourceful, and results-oriented approach to recruitment.
• Excellent organizational, prioritization, and time-management abilities.
• Strong attention to detail and accuracy in candidate evaluation and documentation.
• Ability to manage multiple recruiting activities and priorities in a fast-paced environment.
• Ability to work independently while maintaining close collaboration with U.S.-based teams.
• Strong follow-up skills and commitment to providing a positive candidate experience.
• Adaptability, problem-solving skills, and a continuous improvement mindset.