Facilities Coordinator
$120k - $145k/yr
Mid, Senior
Bachelor's, Associate's
Fremont, CA, USA+1 moreMore locations: Berkeley, CA, USA
In Person
Facilities OperationsFacilities Management
About the job
Requirements
- 3–5 years of progressively responsible experience in facilities coordination, building operations, property management, or workplace services.
- Demonstrated experience independently managing vendors and service providers, coordinating projects, and using work order (CMMS) systems.
- Working knowledge of commercial building systems, including HVAC, electrical, plumbing, and fire/life safety, and ability to troubleshoot routine issues.
- Ability to drive solutions to completion, manage competing priorities, exercise sound judgment with minimal supervision, and work independently and collaboratively.
- Project coordination, organizational, and time management skills; vendor management experience, including scope, quality, and cost.
- Customer service, written, and verbal communication skills, with ability to work across departments.
- Proficiency with Microsoft Office, particularly Excel, and CMMS/work order software.
- Analytical and problem-solving skills with attention to detail.
- Working knowledge of OSHA and building safety compliance requirements.
- Bachelor's degree in Facilities Management, Business, Engineering, Construction Management, or a related field, or equivalent practical experience.
- An Associate's degree with 4+ years of relevant experience, or a high school diploma/GED with 5+ years of relevant experience, will be considered.
- Ability to walk throughout the facility for extended periods, lift up to 25 pounds, and climb ladders or access mechanical areas when necessary.
- Occasional after-hours support for emergencies or special projects.
Responsibilities
- Coordinate day-to-day facilities operations across office, laboratory, manufacturing, and support spaces, adjusting priorities as business needs change.
- Manage intake, prioritization, and tracking of facilities service requests in the work order system; ensure response and resolution targets are met and escalate issues as appropriate.
- Plan and schedule preventive and corrective maintenance and track completion against preventive maintenance schedules.
- Conduct routine facility inspections, identify maintenance and safety needs, and follow issues through to resolution.
- Monitor HVAC, electrical, plumbing, lighting, and fire-protection systems; troubleshoot routine issues and coordinate responses to alarms or system failures.
- Analyze work order data to identify recurring issues and trends and recommend corrective actions or process improvements.
- Select, schedule, and manage maintenance, repair, and service vendors and contractors, including obtaining and comparing quotes within established guidelines.
- Ensure vendors and contractors comply with site safety, security, insurance, and permit requirements, including site orientation and escort as needed.
- Inspect and verify completed work against scope and quality expectations, and resolve deficiencies directly with vendors.
- Monitor vendor performance and service levels, and maintain vendor contacts, certificates of insurance, contracts, and service history.
- Lead small to medium facility projects, including office moves, furniture installations, workspace reconfigurations, and minor improvements, from planning through completion.
- Develop project schedules, coordinate logistics, and communicate timelines and impacts to affected departments.
- Track project scope, schedule, and budget; provide status updates and flag risks to Facilities leadership.
- Support larger capital projects led by Facilities leadership or outside contractors as a project coordinator.
- Support compliance with OSHA, local building codes and regulations, and company policies in partnership with EH&S.
- Coordinate emergency preparedness activities, including drills, equipment checks, and inspections.
- Maintain and audit records for inspections, permits, certifications, and preventive maintenance to keep the site audit-ready.
- Identify safety concerns, coordinate corrective actions, and follow through to closure.
- Process purchase requests, reconcile invoices, and resolve billing discrepancies with vendors and Finance.
- Track facilities spend against budget and provide cost data and inputs to Facilities leadership for forecasting.
- Manage inventories of facilities supplies and equipment, including replenishment.
- Maintain accurate facility records, floor plans, and maintenance documentation.
- Develop reports and metrics, such as work order response times, preventive maintenance completion, and vendor spend, for Facilities leadership.
- Create and maintain standard operating procedures and process documentation for routine facilities activities.
- Serve as a primary point of contact for employee facilities requests, responding promptly and professionally.
- Communicate maintenance schedules and planned building activities to affected employees and departments.
- Follow up to ensure issues are resolved in a timely manner and handle escalated or sensitive concerns with sound judgment.
- May provide guidance or on-the-job training to newer team members, interns, or temporary staff.
Desired Qualifications
- Experience in laboratory, manufacturing, or other technical environments.
- IFMA FMP, CFM, or comparable facilities management certification.
- Experience acting as a site facilities lead or primary facilities point of contact, independently resolving complex operational issues with limited management oversight.
- Experience developing or improving Facilities Operation programs, SOPs, operational standards, vendor management processes, or facilities metrics/KPIs.
- Experience managing higher-complexity vendor relationships and scopes of work, including evaluating proposals, resolving escalated issues, and identifying opportunities to improve service or cost.
- Experience providing technical or operational guidance to less-experienced team members and serving as a resource for facilities best practices.
About the company
Rigetti Computing provides access to quantum computing resources through a cloud platform. It builds quantum processors called quantum processing units (QPUs) that use superconducting qubits to run quantum algorithms remotely. Customers, including researchers, government clients, and businesses, can subscribe to the service to run simulations and algorithms without buying hardware, with some projects combining quantum and classical AI to improve tasks like weather forecasting. What sets Rigetti apart is its emphasis on a cloud-based, subscription model and its work on hybrid quantum-classical machine learning, aiming to make quantum computing practical for real-world problems rather than selling standalone hardware. The company’s goal is to broaden access to quantum computing and apply it to complex challenges such as optimization, drug discovery, and advanced modeling.
Company Size
51-200
Company Stage
IPO
Headquarters
Berkeley, California
Founded
2013
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Simplify's Take
What believers are saying
- Rigetti signed a $100 million Commerce award on September 8, 2026.
- C-DAC’s $8.4 million 108-qubit order targets second-half 2026 deployment in Bengaluru.
- Q2 2026 revenue rose 185% to $5.1 million, with $541.3 million cash and no debt.
What critics are saying
- Q2 2026 operating loss reached $28.1 million against $5.1 million revenue.
- September 2026 Commerce funding takes a minority equity stake, adding dilution pressure.
- Rigetti faces existential failure if 2026 deliveries slip and 2027 revenues stay in millions.
What makes Rigetti unique
- Rigetti’s chiplet-based superconducting architecture powers Cepheus-1-108Q, launched April 2026.
- Rigetti is one of three gate-based systems above 100 qubits, alongside IBM and Google.
- Rigetti sells hardware, cloud access, and HPC workflows through HPE and PSC, July 2026.
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Benefits
- 401k
- Equity grant
- Medical, dental & vision
- Performance-based bonuses
- Flexible PTO
- Fitness reimbursement
- Parental leave
- FSA & commuter benefits
- EAP
- Flexible work schedule