C

Cupix

3D digital twin platform for construction

Events Coordinator

Creative ProductionConfirmed live in the last 24 hours
Full-timeRound Rock, TX, USA$55k - $65k

About the Job

Requirements

  • The candidate must have 2 to 3 years of experience in event management, trade show coordination, or marketing operations in a B2B environment, with hands-on ownership of events from planning through post-event reporting.
  • The candidate must have demonstrated experience managing trade show logistics, booth builds, and show floor operations.
  • The candidate must have strong project management skills, including working backward from event dates, tracking details, and meeting deadlines.
  • The candidate must have experience owning budgets, including purchase orders, invoice reconciliation, expense tracking, and vendor negotiation.
  • The candidate must be able to travel domestically and to Canada when required for onsite event support, with travel concentrated around peak event season.

Responsibilities

  • Own Cupix's North American event calendar, including trade shows, industry conferences, customer workshops, owned events, and partner activations, from venue research and booth planning through onsite setup and teardown.
  • Build project plans, timelines, run-of-show documents, staffing plans, and checklists covering milestones, deadlines, responsibilities, booth requirements, internal approvals, and contingency planning.
  • Serve as Cupix's primary point of contact with show organizers, exhibition services contractors, and venue partners.
  • Lead cross-functional planning with Sales, Customer Success, Product, and Marketing to align event staffing, demo plans, messaging, and supporting promotional campaigns.
  • Manage onsite execution directly for high-priority events and provide remote troubleshooting and support for staff at events not attended.
  • Source, negotiate, and manage venues, production teams, audiovisual providers, caterers, and other event vendors, including contracts, deliverables, insurance, and compliance documentation.
  • Coordinate event programming with the Marketing team, including session development, speaker management, agenda development, and overall event flow.
  • Manage travel, accommodations, and logistics for speakers, VIPs, and attending staff, including schedules, communications, hospitality, badge registration, and onsite support.
  • Oversee attendee-facing logistics, including registration, ticketing, attendee communications, and onsite signage.
  • Research, source, and procure branded merchandise, event signage, VIP gifts, and staff apparel while balancing quality, lead time, and cost.
  • Maintain a centralized inventory of marketing materials, booth graphics, and demo hardware, including laptops, displays, and capture equipment, with condition tracking, maintenance, and replacement planning.
  • Direct end-to-end shipping, tracking, and return logistics for event materials and customer gifting requests.
  • Partner with the Marketing and Design team to brief, review, and approve event creative, ensuring assets and merchandise adhere to current brand guidelines and campaign messaging.
  • Manage the annual budget for events and marketing materials, including sponsorships, booth space, travel, shipping, and equipment costs.
  • Build event-level budget plans, track actuals against forecast, and surface cost risks or surplus to marketing and finance leadership.
  • Identify cost-saving opportunities and negotiate better vendor pricing without sacrificing quality.
  • Handle purchase orders, invoices, and expense reconciliation in coordination with the accounting team.
  • Track event performance, including registrations, meetings booked, leads captured, and pipeline contribution, and produce post-event reports on cost, outcomes, and return on investment.
  • Maintain customer relationship management data quality for event-sourced contacts so attribution flows accurately into marketing and sales reporting.
  • Use performance data and attendee feedback to recommend where the program should invest more, less, or differently in the next cycle.
  • Create repeatable processes, including playbooks, supplier databases, and post-event reporting templates.

Desired Qualifications

  • Working knowledge of customer relationship management and marketing automation platforms such as HubSpot or Salesforce, including how event data flows into them.
  • Experience in the construction, architecture, engineering, and construction, proptech, or built environment industries.
  • Familiarity with international event logistics, including customs documentation for cross-border shipments to Canada.

About the Company

Cupix

3D digital twin platform for construction

Cupix creates 3D spatial digital twins of construction sites and facilities. It converts 360-degree capture videos into accurate 3D models and offers CupixWorks, a platform that integrates Building Information Modeling (BIM) to track construction progress, identify delays, and validate designs. The product is delivered on a subscription basis through software licenses and value-added services. Cupix differentiates itself by turning 360-degree captures into practical 3D models and combining them with BIM for progress tracking and design validation across construction and oil & gas markets. The company's goal is to help contractors, builders, and facility managers make better decisions, improve productivity, and raise quality through clear visualization and data-driven project management.

Company size
51-200
Company stage
Series C
Total funding
$81.7M
Headquarters
Seongnam-si, South Korea
Founded
2015

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