Benefits Analyst

Company Description

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at http://www.publicisresources.com/.

Overview

The Job

An exciting opportunity exists for a Benefits Analyst to join our Benefits Shared Service Team based in New York City. You will be responsible for the day-to-day administration of employee leaves, and the company benefit plans to include, but not limited to: Health and Welfare and 401(k)/Pension plans. You will provide excellent customer service to employees, HR, a portion of the US based Publicis Groupe population. 

Responsibilities

• Essential Duties and Responsibilities

  • Collaborate with the Costa Rica billing team to ensure proper processing of vendor invoices, payment approvals, and resolution of billing issues.
  • Assist with coordinating payment confirmations and maintaining accurate billing records.
  • Support 401K processes such as participant enrollment, reconciliation, funding, vesting calculations, and compliance with ERISA laws.
  • Address errors and ensure participant accounts are accurately maintained.
  • Assist with preparing and submitting financial reports, including headcount, accruals, and chargebacks. Ensure accuracy in documentation and reporting for audits and payments.
  • Support annual audits (Form 5500, non-discrimination testing) by gathering necessary documents and ensuring compliance with internal policies and regulations.
  • Assist with open enrollment processes, rate changes, and year-end reporting for health and welfare programs.
  • Keep abreast of new or updated benefit rules and regulations.
  • Record expenses: Accurately record benefits expenses
  • Support audits: Provide assistance to outside auditors
  • Improve accounting processes: Develop and improve accounting, data, and reporting processes
  • Manage financial data: Review and manage financial data using financial reporting tools
  • Assists in retirement benefit plans accounting; serves as a liaison to benefit insurance providers, auditors, actuaries
  • Works with insurance providers to accurately record benefit costs, provide all required information and helps prepare financial statements for retirement plans; provides required financials to actuaries
  • Performs reconciliation of employee and benefit data from service provider reports to our systems
  • Provides financial analysis and internal reporting; identifies, researches and resolves accounting and internal control issues in benefits and compensation accounting systems
  • Develops, implements and maintains appropriate internal controls and procedures for all areas involved with benefits and compensation accounting transactions
  • Participates in and/or leads special projects
  • Other duties as assigned

Qualifications

• Bachelor’s Degree
• 4-7 years’ experience working within a Benefits/HR capacity.
• Ability to work independently as well as in a team setting.
• Excellent communication and problem-solving skills.
• Motivated to learn and grow within the field.

Additional Information

All your information will be kept confidential according to EEO guidelines. This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. This document does not create an employment contract, implied or otherwise, other than an ""at-will"" relations. #LI-SJ2