Document Control Specialist

Ames Construction has been building America for more than 60 years, and our people are the reason we continue to succeed.

We are a full-service, heavy civil and industrial contractor building critical infrastructure, including highways, bridges, mines, dams, rail, and more. Our teams take on challenging projects that keep communities safe, supply chains moving, and the country connected.

At Ames, we are Fueled by Family. That means we look out for one another, take pride in our work, and build strong relationships rooted in trust and respect.

Guided by our core values of People, Team, Our Bond, Persistence, and Vision, we do what we say we will do, push through challenges, and deliver work we’re proud of.

When you join Ames, you’re joining a company built for long-term success, where skilled people, strong teams, and disciplined execution come together to build careers and a better future.

The Document Controls Specialist is responsible for managing a large volume of incoming and outgoing construction documents at the project site to ensure operations run safely, smoothly, and effectively.

Key Duties and Responsibilities

• Work collaboratively with Project Managers and Project Engineers to issue various submittals and requests for information (RFIs) to the client.
• Manage numbering and filing systems for project documents such as work plans, material data, survey data, non-conformance reports, presentations, meeting minutes, agendas, requests for information, etc.
• Maintain detailed logs of incoming and outgoing documents.
• Facilitate timely internal and external document reviews.
• Format documents as needed for consistency and professionalism.
• Download, file, distribute, and maintain a high volume of complex incoming construction documents such as plans, specs, material take-offs, design files, etc.
• Prepare and distribute agendas and meeting minutes.
• Communicate effectively with clients, external third parties, internal team members, and leadership.
• Prepare clear, timely, and useful reports for both internal and external parties.
• Enforce document control procedures and standards.
• Prepare and update various internal and external document templates.
• Monitor and maintain office supply inventory and place office orders.
• Assist with general office and administrative tasks when needed.
• Exercise safe work practices and support all team members in maintaining a safe work environment.
• Other duties as assigned by leadership

Experience, Education & Skills

• Experience in office work, documentation, and control preferred.
• Office experience in the construction industry is preferred.
• Excellent communication skills, both oral and written.
• Strong client service attitude with ability to interface with clients and maintain lasting, positive relationships.
• A positive attitude and aptitude to support diverse teams is a must.
• Ability to work under tight deadlines and on our initiative.
• Able to establish priorities to maintain a balance between short- and long-term activities.
• Proficiency in Microsoft Office Suite, with emphasis on Excel, Word, Outlook, and PowerPoint required.
• Experience in software such as Aconex, SharePoint, Bluebeam, and Adobe Creative Suite preferred.
• Ability to assess various levels of risk associated with safety, quality, schedule, and budget in carrying out tasks and flagging documents for additional review.

Working Conditions

• Travel – This project is in Pt. Pleasant, WV. Subsequent projects will be nationally based.

• Construction Site Environment – Work is primarily performed on active construction job sites, including highways, roadways, and heavy civil infrastructure projects.

• Position requires physical ability to stand, walk, crawl, bend, reach and climb.  Exposed to high noise levels.

• Regular exposure to outdoor weather conditions, including heat, cold, rain, wind, and dust.

• Office Environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.