Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
At least one year of experience working in an administrative capacity.
Proficiency with the Microsoft Office Suite.
Organizational skills and confidence using electronic systems.
Ability to build and maintain lasting relationships with corporate departments, key business partners, and customers.
Ability to communicate effectively both verbally and in writing.
Ability and eagerness to work well with others in a fast-paced, demanding construction office environment with minimal direct supervision.
Responsibilities
Maintain the electronic filing system.
Type purchasing agreements, distribute them, file them electronically, and log them appropriately.
Prepare and modify correspondence, emails, reports, department processes, drafts, and logs from clients, business partners, and vendors.
Use databases and spreadsheets to record information and generate reports.
Prepare purchase orders or requests for proposals.
Refer inquiries to the appropriate individuals, divisions, or departments across the organization.
Communicate with vendors, head office, and site staff.
Work in a schedule-driven environment.
Communicate regularly with site receivers.
Present a positive and professional image of the organization to visitors, suppliers, inquiries, and other contacts.
Monitor inbound shipments as necessary.
Desired Qualifications
Knowledge of or previous experience with a purchasing department.
The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the various divisions it interacts with including construction sites, vendors, accounts payable, and Construction Management. The ideal candidate will be organized, flexible and work effectively in a fast-paced environment providing support to the Purchasing team.
Your contributions to the team:
Maintain electronic filing system
Type purchasing agreements, distribute, file electronically and log appropriately
Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors
Utilize databases/spreadsheets to record information and generate reports
Prepare purchase orders or RFPs
Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
Able to communicate with vendors, head office and site staff
Work in a schedule-driven environment
Communicate regularly with site receivers
Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
Monitor inbound shipments as necessary
What you need to be successful:
Minimum 1 year experience working in an administrative capacity
Proficient with MS Office Suite
Demonstrated organizational skills and confidence using electronic systems
Demonstrated knowledge or previous experience with a purchasing department an asset
Able to build and maintain lasting relationships with corporate departments, key business partners, and customers
Able to effectively communicate both verbally and in writing
Ability and eagerness to work well with others in an extremely fast-paced, demanding and challenging construction office environment, with minimal direct supervision
What we offer: Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $48,000 to $60,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:
Employer paid extended health, vision, and dental coverage (including family)
Employee and Family Assistance Program
Employee Referral Program
Yearly health and wellness benefit
RPP eligibility after 1 year
Employee recognition program
In-house professional development opportunities
Why Seymour Pacific?
Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.
Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.