Administrative Support·Confirmed live in the last 24 hours·
Full-timeSanta Fe Springs, CA, USAIn-person
About the Job
Requirements
A high school diploma or equivalent is required.
At least 2 years of experience in an administrative, office management, or similar support role is required.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required.
Strong organizational, multitasking, and time management skills are required.
Strong verbal and written communication skills are required.
A professional demeanor and strong customer service and interpersonal skills are required.
The ability to work independently and collaborate effectively with cross-functional teams is required.
The role requires prolonged periods of sitting, standing, and walking, frequent use of standard office equipment, and occasionally lifting, carrying, moving, or organizing items up to 25 pounds.
The role requires the ability to bend, reach, stoop, and climb a step stool or small ladder, and to travel throughout the office and facility to support operations, meetings, and events.
Responsibilities
Manage daily office operations to maintain a clean, organized, safe, and efficient work environment.
Maintain common areas, including the staff lounge, keeping them clean, organized, and stocked with beverages, snacks, and office essentials.
Coordinate office maintenance, repairs, and facility-related services with vendors as needed.
Purchase and maintain inventory of office supplies, kitchen supplies, and other workplace essentials.
Monitor inventory levels, replenish supplies promptly, and maintain cost efficiency.
Process purchase requests and coordinate with Finance on purchasing and expense tracking.
Maintain relationships with office vendors and service providers.
Welcome visitors, clients, and vendors; answer and direct incoming calls and general inquiries; provide refreshments when appropriate; and maintain an organized reception area.
Coordinate business travel arrangements, including airfare, hotels, rental cars, and itineraries, for employees, executives, and visiting guests while ensuring bookings comply with company policies and budgets.
Provide administrative support to executives and team members, including calendar management, meeting coordination, and scheduling.
Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
Prepare meetings by arranging rooms, materials, and refreshments.
Plan and coordinate internal meetings, company events, training sessions, and employee activities.
Manage event logistics, including venue setup, catering, materials, and vendor coordination, and communicate and follow up before and after events.
Maintain organized physical and electronic filing systems and ensure company records are accurate, current, and securely maintained.
Support document-retention and confidentiality requirements, maintain confidentiality of sensitive information, and ensure office operations comply with company policies and administrative procedures.
Support compliance with applicable legal and regulatory requirements.
Assist with new-hire onboarding by preparing materials, setting up workstations, coordinating orientation schedules, and processing required documentation.
Provide general administrative support for HR initiatives and employee programs.
Perform other job-related duties as assigned as business needs change.
Desired Qualifications
An Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
Experience with ERP systems, office management software, or scheduling tools is preferred.
Basic knowledge of budgeting, purchasing, and expense tracking is preferred.
Experience coordinating travel arrangements and corporate events is preferred.
Bilingual proficiency in English and Korean is preferred.
Position Summary The Administrator is responsible for ensuring the efficient day-to-day operation of the office by providing administrative, operational, and logistical support. This role oversees office administration, maintains a clean and organized workplace, manages office supplies, coordinates travel and accommodations, supports company events, and assists the HR team with onboarding and administrative tasks. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. Responsibilities
1. Office Administration & Facilities
Manage daily office operations to ensure a clean, organized, safe, and efficient work environment.
Maintain common areas, including the staff lounge, ensuring they are clean, organized, and stocked with beverages, snacks, and office essentials.
Coordinate office maintenance, repairs, and facility-related services with vendors as needed.
2. Office Supply & Vendor Management
Purchase and maintain inventory of office supplies, kitchen supplies, and other workplace essentials.
Monitor inventory levels and ensure timely replenishment while maintaining cost efficiency.
Process purchase requests and coordinate with the Finance department for purchasing and expense tracking.
Maintain relationships with office vendors and service providers.
3. Reception & Guest Services
Welcome visitors, clients, and vendors in a professional and friendly manner.
Answer and direct incoming phone calls and general inquiries.
Prepare and serve beverages or refreshments for visitors and meetings when appropriate.
Maintain a clean, organized, and welcoming reception area.
4. Travel & Accommodation Coordination
Coordinate business travel arrangements, including airfare, hotel accommodations, rental cars, and travel itineraries.
Arrange travel logistics for employees, executives, and visiting guests.
Ensure all travel bookings comply with company policies and budget guidelines.
5. Administrative Support
Provide administrative support to executives and team members, including calendar management, meeting coordination, and scheduling.
Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
Assist with meeting preparation, including room reservations, materials, and refreshments.
6. Event & Meeting Coordination
Plan and coordinate internal meetings, company events, training sessions, and employee activities.
Manage event logistics, including venue setup, catering, materials, and vendor coordination.
Ensure effective communication and timely follow-up before and after events.
7. Records & Document Management
Maintain organized physical and electronic filing systems.
Ensure company records are accurate, up to date, and securely maintained.
Support document retention and confidentiality requirements.
8. Compliance & Office Policies
Maintain confidentiality when handling sensitive company and employee information.
Ensure office operations comply with company policies and administrative procedures.
Support compliance with applicable legal and regulatory requirements.
9. Human Resources Support
Assist with new hire onboarding by preparing onboarding materials, setting up workstations, coordinating orientation schedules, and processing required documentation.
Provide general administrative support for HR initiatives and employee programs.
Ability to exercise discretion and maintain the confidentiality of sensitive company, employee, and business information.
10. Other Duties
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time based on business needs. Employees may be required to perform other job-related duties as assigned.
Qualifications
High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
2+ years of experience in administrative, office management, or similar support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational, multitasking, and time management skills.
Strong verbal and written communication skills.
Professional demeanor with excellent customer service and interpersonal skills.
Ability to work independently while collaborating effectively with cross-functional teams.
Preferred Qualifications
Experience with ERP systems, office management software, or scheduling tools.
Basic knowledge of budgeting, purchasing, and expense tracking.
Experience coordinating travel arrangements and corporate events.
Bilingual (English/Korean)
Physical Requirements
Prolonged periods of sitting, standing, and walking throughout the workday.
Frequent use of a computer, keyboard, telephone, copier, and other standard office equipment.
Occasionally lift, carry, move, and/or organize office supplies, equipment, and packages weighing up to 25 pounds.
Ability to bend, reach, stoop, and climb a step stool or small ladder to retrieve or store office supplies when necessary.
Ability to travel throughout the office and facility to support daily operations, meetings, and events.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Working Hours: Monday – Friday, 8:00 AM – 5:00 PM
Compensation & Benefits
Salary Range – (hourly) based on experience, skills, and qualifications
Health Insurance (Medical, Dental, Vision, STD, Critical Illness)