Project Manager Assistant
About the job
- A high school diploma or equivalent is required.
- An associate degree or relevant experience is preferred.
- Prior experience in project support, administrative coordination, or engineering support roles is preferred.
- Experience using project management or workflow tools is required; Monday.com is preferred.
- Strong organizational and documentation skills are required.
- High attention to detail and data accuracy is required.
- Ability to manage multiple priorities and deadlines is required.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook, is required.
- Strong communication and collaboration skills are required.
- Provide direct administrative and project support to Project Managers and the Engineering team.
- Format and organize project-related documents and correspondence.
- Maintain engagement with active project details to support accuracy and continuity.
- Assist with project kickoff preparation and attend kickoff meetings to understand scope and requirements.
- Support project closeout activities and documentation.
- Coordinate project information, schedules, and documentation with Project Managers and the PMO team in Monday.com.
- Assist with setup, maintenance, and organization of project boards, tasks, milestones, and timelines.
- Ensure project data in Monday.com is accurate, current, and consistently maintained.
- Translate project direction from Project Managers into actionable tasks and updates within Monday.com.
- Monitor task status, deadlines, and dependencies and escalate concerns to the Project Manager or PMO Manager as needed.
- Maintain standardized project templates, workflows, and documentation practices in Monday.com.
- Support dashboards and reporting to provide project visibility to the PMO and leadership.
- Assist with onboarding and day-to-day support of team members using Monday.com, including basic guidance on tools, processes, and best practices.
- Assist in creating and documenting change orders.
- Enter change orders into the system.
- Support invoice creation related to approved change orders.
- Maintain proper filing and documentation within established folder structures.
- Assist with maintaining project schedules and milestone tracking within Monday.com.
- Support reporting on project progress, scheduled hours versus planned timelines, and backlog and workload visibility.
- Maintain the company-wide project Gantt chart or equivalent scheduling tools as assigned.
- Support internal project audits for organization, completeness, and accuracy.
- Review projects regularly to identify those transitioning to work hold or closeout.
- Maintain standardized project folder structures and documentation practices.
- An associate degree or relevant experience.
- Prior experience in project support, administrative coordination, or engineering support roles.
- Experience using project management or workflow tools, particularly Monday.com.
About the company
Sharpe Engineering provides intelligent IT solutions that span analysis, planning, design, implementation, testing, and deployment for projects ranging from enterprise application integration to custom vertical solutions, with a focus on real-time big data for DoD and commercial customers. It delivers end-to-end projects by combining management oversight with technical execution, using a workflow from analysis and planning to design, development, testing, and deployment, anchored in real-time data processing and high-performance analytics. It differentiates itself by offering integrated, end-to-end delivery that blends novel and traditional hardware and software to meet both DoD and commercial needs, rather than specializing in a single technology. Its goal is to solve challenging DoD and commercial problems by enabling real-time, data-driven decision making through these IT solutions.
Company Size
1-10
Company Stage
N/A
Total Funding
N/A
Headquarters
Town and County of Nantucket, Massachusetts
Founded
1993
Get referred to Sharpe Engineering
See people who can refer or advise you
Simplify's Take
What believers are saying
- Zero-nonconformance API 16D audit in January 2025 strengthens credibility with drilling operators.
- First locally manufactured BOP control unit creates a premium, differentiated product line.
- Leadership continuity under Ellen Bain and Tim Reuter supports execution through 2026.
What critics are saying
- Oilfield demand drives Sharpe, so a drilling slowdown hits orders fast.
- Brisbane consolidation risks disruption if Virginia commissioning slips or inventory relocation fails.
- Global incumbents can undercut Sharpe on price, service coverage, and certification breadth.
What makes Sharpe Engineering unique
- API 16D certification makes Sharpe one of Australia’s few locally made BOP control suppliers.
- The 2025 Virginia consolidation centralizes Brisbane workshops, speeding fabrication and service response.
- Its 2022 Well Control Solutions acquisition deepened pressure-control capability and customer relationships.
Help us improve and share your feedback! Did you find this helpful?
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Disability Insurance
- Life Insurance
- Paid Vacation
- Paid Holidays
- Flexible Work Hours