Executive Assistant - Investment Banking, General Industrials

Join our Sydney-based team to deliver high-impact, in-office executive support to the Co-Head of Investment Banking General Industrials, three Executive Directors and the broader group covering Financial Sponsors and Consumers. 

As an Executive Assistant in Investment Banking, you’ll be at the heart of our operations, ensuring seamless support to enable our teams to focus on what matters most - our clients.  This is your opportunity to grow your career, build strong relationships, and contribute to a culture of excellence. You will work closely with colleagues both locally and globally, helping us deliver outstanding results in a dynamic environment. 

You'll use strong judgement with a collaborative, team-first approach to manage priorities, coordinate logistics, and deliver a consistently high standard of administrative and operational support.  You'll also partner with other Executive Assistants to ensure seamless coverage and consistent support for key stakeholders.  

Job Responsibilities

• Executive & Business Support
  • Manage complex diaries across multiple time zones, anticipate needs, and proactively resolve conflicts; screen and prioritize calls, emails, and requests, applying sound judgement, discretion, and strong follow-through
  • Draft, edit, and quality-check professional communications across emails, documents, and meeting materials
  • Build and maintain strong relationships with internal and external stakeholders to support a high-quality experience
• Expenses, Invoices & Controls
  • Own expense processing and invoice management, ensuring accuracy, timely submissions, and compliance with company policies and controls; follow up on exceptions and resolve discrepancies promptly to meet deadlines and control requirements
• Logistics & Coordination
  • Coordinate domestic and international travel end-to-end, including itineraries, pre-approvals, and required documentation
  • Plan and deliver high-touch meeting and event logistics, including agendas, materials, attendee coordination, and day-of execution
  • Support ad hoc projects by tracking actions, coordinating inputs, and keeping workstreams moving as priorities shift
  • Partner with other Executive Assistants to provide seamless coverage and consistent support for key stakeholders

 
Required Qualifications, Capabilities, and Skills

• Minimum 5 years’ experience as an Executive Assistant supporting senior leaders across large teams 
• Advanced organizational skills and attention to detail
• Demonstrated sound judgement and discretion in confidential matters
• Strong interpersonal, written, and verbal communication abilities
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook - incl. CoPilot)
• Excellent telephone etiquette and ability to manage competing priorities
• Proven experience managing complex calendars and travel arrangements
• Business or Secretarial College diploma or equivalent qualification
   

Preferred Qualifications, Capabilities, and Skills

• Experience supporting senior teams in an Investment Banking environment or equivalent dynamic workspace in financial services
• Familiarity with expense management systems and invoice processing
• Experience coordinating logistics across multiple locations
• Ability to work effectively with remote teams
• Experience leading or supporting ad hoc projects
• Advanced proficiency in Microsoft Office applications
• Demonstrated adaptability in a fast-paced, dynamic environment