Advisor Contract Administrator

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Job Summary:
The successful candidate will be responsible for the preparation of contractual documentation for various mining operations. The role requires a high level of attention to detail, strong communication skills, and the ability to work independently while also collaborating effectively within a team environment.

Job Responsibilities:

Contract Administration

• Lead and comply with supplier meetings as defined by the vendor segmentation including business reviews, joint business planning sessions and performance management reviews.

• Collaborate with cross-functional teams to ensure vendor engagements are aligned with organizational goals and strategies.

• Serve as the escalation point for supplier issues across the business and ensure improvement action plan, non-conformities compliance.

• Identify with Contract Owner opportunities for cost optimization and value creation in vendor engagements.

• Ensure that chosen vendors according to segmentation have their performance review (KPIs) against defined metrics in the contracts.

• Maintain accurate records of vendor contracts, agreements, and relationships, ensuring compliance with regulatory requirements.

• Follow up on the resolving of vendor-related issues or disputes in a timely and satisfactory manner.

• Perform audits for contractor’s compliance as/when required.

• Ensure compliance of all Contract pre-commencements activities before contractors arrive onsite.

• Ensure Compliance medical, safety, security, camps and HR requirements prior to contractor on boarding.

• Identify and mitigate risks associated with vendor relationships.

• Design contractor monitoring plan with clear objectives.

• Work collaboratively with the contractor and contract owner to optimize and meet the contractually established goals.

• Ensure proper management of contractual risks.

• Ensure compliance with corporate guidelines related to contract execution aspects.

• Identify, analyze, and evaluate the need for additions, modifications, financial recognitions, early termination of the contract.

• Continuously monitor the contracts to prevent conflicts, claims, contractual modifications, among others.

• Continuously monitor contractual costs to prevent uncontrolled overruns that have not been detected earlier.

• Review that Statement of Payments made under the contractual relationship are in accordance with the real execution.

• Impose on the contractor, following due process, the penalties agreed upon in the contract for non-compliance with obligations derived from it (fines, deductions, compensations, penalty clause).

Other Duties

• Maintain HSE standards and ensure strict compliance.

• Implement FQM Way culture in the Contracts team - "Bolder, Smarter, Driven, Together."

• Other responsibilities will include guiding MPSA's work and managing relationships with internal and external stakeholders.

• Perform any other duties as required.

Qualifications:

• Bachelor's degree in Engineering, Commercial, Business Administration, or related fields.
• Leadership: The Contract Administrator must possess strong skills in team organization. Knowing how to resolve issues among work teams and individuals.
• Operational: Managed projects. Had responsibility for budgets at a work team level.
• Stakeholder Engagement: Negotiated with multiple groups of internal and external stakeholders on middle management.
• Relationship-building, relationship management.
• Strong communication and interpersonal skills
• Ability to work in a multi-cultural environment.
• Ability to function and communicate effectively in a fast-paced environment is essential.
• Proficient in Microsoft Office application.
• Proficiency in English and Spanish highly regarded.
• Minimum 5 years of experience in mining or similar sector and experience in Sourcing and Contract management, supplier management, contracts administration, operative or similar areas.
• Available to work on site operations (Coclé-Penonomé)

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