Assistant Community Manager - AR/AP Focused

Assistant Community Manager (AR/AP Focused)

Location: On-site | Harlem

Reports to:  Community Manager

The US base salary range for this full-time position is $38.46 plus discretionary bonus 

Role and Responsibilities Overview

POSITION SUMMARY

The Assistant Community Manager supports the Community Manager in daily property operations and is prepared to manage the property in the Community Manager's absence. This role focuses on leasing support, resident services, and administrative and financial accuracy at the property level.

KEY RESPONSIBILITIES

Financial Operations: AP/AR & Legal Process 

• Own day-to-day Accounts Payable: accurately code and process vendor invoices, match to purchase orders, resolve discrepancies, and route for approval on schedule.
• Own day-to-day Accounts Receivable: timely mailing of rental and miscellaneous payments, reconciling resident ledgers, and maintaining audit-ready records.
• Manage the full delinquency-to-eviction legal process, including lease agreement enforcement: prepare and serve rent demand and default notices, track statutory timelines, and prepare case files for legal filing.
• Coordinate directly with the Area Director, property counsel, and the courts on eviction case status, hearing dates, and required documentation.
• Maintain accurate, current records of all active legal cases, ensuring there is no slippage through statutory deadlines.
• Prepare AP/AR and delinquency reporting for the Area Director, flagging aging balances and at-risk accounts prior to legal escalation.
• Serve as the Area Director’s primary financial and legal-process partner.

QUALIFICATIONS & EXPERIENCE

• High school diploma required; some college coursework preferred
• 1-2 years of property management or related administrative experience
• Strong communication, organizational, and customer service skills
• Familiarity with property management software preferred
• Ability to work occasional evenings/weekends as needed

CORE COMPETENCIES

• Property administration and recordkeeping
• Resident service and communication
• Basic financial/ledger accuracy
• Time management and multi-tasking
• Team collaboration

SUPERVISORY RESPONSIBILITIES

No direct reports; this position does not carry standing supervisory responsibility, but may direct leasing or administrative staff when managing the property in the Community Manager's absence.

PHYSICAL DEMANDS, WORK ENVIRONMENT & TRAVEL

• Physical Demands: Requires extended periods of sitting and standing, computer use, and regular property walk-throughs including stairs; occasional lifting up to 25 lbs.
• Work Environment: On-site at the assigned property, including office, common areas, and unit interiors.
• Travel: Minimal; occasional travel for training.

Perks & Benefits

• We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance.
• Medical, Dental, and Vision coverage Access to multiple medical plan options through our benefits partner, including PPO and HMO plans, allowing employees to choose coverage that best fits their needs.
• Flexible Spending Accounts (FSA) Pre-tax accounts available for eligible healthcare and dependent care expenses.
• 401(k) Retirement Plan Opportunity to contribute to a tax-advantaged retirement plan to support long-term financial planning.
• Paid Time Off & Holidays Competitive PTO program, including paid holidays, vacation, and sick time.
• Commuter Benefits Pre-tax commuter benefits available for transit and parking expenses.
• Professional Growth & Development Exposure to complex, high-impact work within affordable housing, with opportunities to grow leadership skills and deepen regulatory and operational expertise.
• Mission-Driven Work The opportunity to make a meaningful impact by supporting affordable housing communities across New York City.
• Benefits offerings and employee contributions may vary by plan and are subject to change.

New York Pay Range 38.46 - 38.46 USD