A

Alexion

Global biopharmaceuticals focusing on rare diseases

Administrative Assistant

Administrative SupportPosted on Nov 10
Full-timeTokyo, JapanNo salary listedIn-person

About the Job

Requirements

  • At least approximately one year of practical experience in clerical or assistant work.
  • Basic PC skills, including Excel for creating tables, performing arithmetic, using SUM and VLOOKUP/XLOOKUP, and applying filters; Word for document creation; PowerPoint for simple presentation edits; and email and calendar operations.
  • Ability to process administrative work accurately and meet deadlines while managing multiple tasks in parallel.
  • Ability to communicate smoothly and courteously with internal and external stakeholders.
  • Ability to handle confidential and personal information appropriately and comply with relevant requirements.
  • Business-level Japanese communication skills in reading, writing, and speaking.

Responsibilities

  • Provide general administrative support to headquarters business divisions, including setting up meetings, assisting with agendas and minutes, handling seal and approval applications, and supporting contract execution procedures.
  • Handle purchase order creation, receipt confirmation, payment applications, internal approval workflows, ordering and inventory management, and simple document and presentation preparation.
  • Manage operations related to disability employment, including compiling, reconciling, and reporting monthly usage costs; assisting with budget-versus-actual tracking; and coordinating orders, contracts, invoices, and payments.
  • Coordinate with external vendors and internal departments, including General Affairs, Procurement, Finance, and business divisions.
  • Maintain ledgers and master data, and store and update contracts, quotations, and invoice-related documents while handling compliance and personal information appropriately.
  • Standardize procedures, maintain checklists and templates, update FAQs and manuals, and propose minor process improvements.
  • Serve as the first point of contact for internal requests and inquiries, and coordinate schedules and communications with external partners.

Desired Qualifications

  • Practical experience with budget-versus-actual tracking, invoice and payment processing, or procurement and ordering workflows.
  • Experience preparing business manuals, improving processes, or improving efficiency using robotic process automation or spreadsheet functions.
  • Basic understanding of contracts, quotations, and invoices, including key contract clauses and receipt and payment terms.
  • English reading and writing ability sufficient to understand simple emails and information on invoices.

About the Company

Alexion

Global biopharmaceuticals focusing on rare diseases

Alexion, now the rare disease group within AstraZeneca, develops and sells therapies for rare and ultra-rare diseases by targeting the complement immune system. Its drugs, such as Soliris and Ultomiris, inhibit the C5 component to slow or stop disease processes, while Strensiq and Kanuma address specific metabolic disorders. It differentiates itself through a deep focus on complement biology, pursuing first- or best-in-class therapies, and using a strategy that blends internal R&D with acquisitions to expand its pipeline. Its goal is to improve outcomes for patients with rare diseases and bring these therapies to a broader international market using AstraZeneca’s scale and capabilities.

Company size
5,001-10,000
Company stage
IPO
Headquarters
Boston, MA
Founded
1992

Recently Posted Jobs

Explore more opportunities at Alexion

See more jobs