Office Manager

At Nord Security, we’re creating a safer cyber future.

We help people and businesses take back control of their online security, privacy, and data. From VPNs to password managers, threat intelligence to eSIMs for travel—our teams turn complex problems into solutions trusted by millions worldwide.

Life is online. In this role, you’ll help people own it.

Main Responsibilities

• Greet, communicate with, and welcome guests.

• Accept parcels and deliveries.

• Assist co-workers with day-to-day needs, including ordering gifts and providing resources or support when needed.

• Help coordinate in-house and off-site activities such as celebrations, team events, and conferences.

• Collaborate with HR and other departments to update and maintain office policies.

• Oversee the administration budget and track office-related expenses.

• Handle relationships with vendors and service providers, ensuring timely invoicing and service quality.

• Coordinate employee benefits provided by the company and contribute to additional assigned projects.

• Collaborate with IT teams to ensure the smooth integration and functionality of office technologies within workspace.

• Manage assigned projects.

• Lead site-related projects, such as office redesigns, expansions, or relocations, ensuring timely and budget-conscious delivery.

• Ensure, that all site operations comply with health and safety regulations.

Core Requirements

• Proactive, dependable go-to person with a solution-oriented mindset.

• Previous experience in administrative or customer service roles.

• Genuine care for people and a positive, can-do attitude.

• Ability to stay organized and focused in a fast-paced environment.

• Excellent problem-solving and communication skills.

• Fluency in English and Lithuanian languages.

• Quick learner with strong self-management and attention to detail.

What We Offer

• Sharpen your edge: training, mentorship, and room to grow — always.

• Take the time you need: extra vacation days, sick days, and time off when life calls.

• Get premium healthcare: private health insurance in Lithuania and Poland — fully covered.

• Protect your peace: enjoy free subscriptions to Calm, Headspace, and Mindletic, and our own resilience and mindfulness trainings.

• Own your fitness: in-house gyms, sport cards, online workouts, and personal guidance — on us.

• Pack your bags for workation: experience our company-wide trip abroad to the fullest.

• Work from anywhere: work from wherever keeps you in the zone.

• Celebrate your milestones: birthdays, weddings, and new family members — all deserve a gift.

• Parent with ease: children’s summer camps and flexibility around the schedule — because parenting never pauses.

• Join the party: team building and company events people talk about for months.

• Unlock Cyber City: coffee bar, open gyms, kids’ room, music room, massage chairs — our Vilnius HQ is yours to enjoy.

Kindly refer to our Privacy Notice for Recruitment Candidates for comprehensive information regarding our data handling procedures throughout recruitment processes.

We expect all candidates to provide accurate and complete information during the recruitment process. While limited use of AI tools to refine application materials is acceptable, candidates remain fully responsible for ensuring that their submissions reflect their own qualifications, skills, and experience. Any failure to do so may negatively affect participation in the recruitment process. If broader AI assistance is allowed for a particular role or stage, we’ll let you know in advance.

By submitting your application, you acknowledge that it may be processed using automated tools for evaluation purposes. As part of our recruitment process, we may use an AI-based application review tool to help assess applications based on skills and experience relevant to the role. This technology is used to support - not replace - human decision-making, and every application is ultimately reviewed by a recruiter.

If you would like more information about how AI is used in this process or wish to exercise your rights under applicable data privacy laws, please contact us at [email protected]. Should you prefer to opt out of the automated evaluation, please submit your application directly to [email protected].