Office Services Assistant

We’re looking for an Office Services Assistant to work in the Milan office on Monday – Friday (full time).

You will:

• Provide a high standard of client suite concierge/reception service for the Milan office, to make internal and external guests welcome
• Directors’ administrative support: travel arrangements and expenses; diary management including organising internal and external meetings and managing any logistics that may be required
• Authorise guest access to the office, according to protocols in place
• Accept deliveries and notify appropriate staff in a timely manner
• Manage meeting room requests, ensure space is utilised effectively and the needs of our internal clients are met
• Book couriers and taxis in a timely manner ensuring details provided are accurate and assigned to the correct cost centre
• Assisting other team members when required and providing cover for holiday and other absence

What you'll need

• High School Degree
• Fluency in Italian and English, any other European languages useful but not essential
• Microsoft Office Skills essential
• 2-3 years of hotel reception or professional services experience preferred
• Excellent customer service skills
• Strong work ethic, excellent time management and organizational skills
• Flexible approach to meet business need
• Proactive and diplomatic in dealing with day-to-day problems with a positive and constructive attitude to customer service
• Able to work and communicate effectively with people at all levels and under pressure
• Strong team player coupled with demonstrated ability to work autonomously

The salary range for this role takes into account a number of factors and is between EUR 30,000/year – EUR 32,000/year gross. Bonus opportunity linked to key performance indicators ranging from EUR 1,000/year – EUR 2,000/year gross. In addition, you may be eligible for a discretionary bonus. Employment terms and benefits are governed in accordance with the applicable National Collective Bargaining Agreement (CCNL).

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Gold award-winning Veteran Friendly Employer.