Project Coordinator

Job Description

We are looking for an experienced project coordinator to support our projects team on a life science site in Düsseldorf. You will provide a comprehensive and flexible administrative support service to the Head of Projects and Projects team. 

The right individual will need to be based on site in Düsseldorf 3 to 4 days a week. 

Key Responsibilities 

• Ensuring business policies and processes are effectively communicated and implemented within the Projects team.  

• Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.  

• Management of all QHSE online reporting (to include Hazards, SmoWP, Audits) 

• Completion of Audit Schedule each year 

• Ensure staffing structures on all contracts are updated when requested.  

• Adhoc event management upon request 

• Diary and Email Management for Head of Projects 

• Adhoc Travel arrangements for Head of Projects 

• Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.  

• Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.  

• Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.  

• Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential. 

• To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process 

• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit 

• Arranging all sales calls with Senior Team members on an adhoc basis 

• Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities  

• Support of Mobilisation as and when required 

Key Skills   

• Strong communication skills, both verbally and written in German and English
• Provide accurate administration of all paperwork generated at Office level 
• Highly efficient in the use of Microsoft Outlook, Excel and Word 
• Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities 
• Find and obtain information and documents quickly  
• Strong numeracy skills. 
• Excellent attention to detail 
• Quickly learn about new in-house systems 

Qualifications

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.