HR Operations Coordinator

Storytelling is, and will always be, the heart of what we do at Skydance.

Our vision is to build a thriving entertainment ecosystem where stories and worlds are imagined, brought to life and experienced. We create for every age and audience, anchored by the strength of our content and experiences and the depth of our connection with fans. We are creator-first, audience-focused, tech-forward, globally scaled.

Here, you’ll work with talented teams that move fast, think boldly and collaborate with purpose to deliver results. We aim high, champion the best ideas and win together, earning the trust of our employees, creators, partners and audiences every day. If you’re energized by the opportunity to help build the next-generation global media and entertainment company powered by creativity and technology, we’d be thrilled to welcome you aboard. LET’S GO!

Sitting within the vibrant, agile-focused EMEA HR Operations function, the HR Co-Ordinator, based in Poland, is the first point of contact for HR queries and plays a key role in supporting the efficient delivery of HR services to the business and wider People team. As part of the EMEA HR Operations Team, you will provide administrative and coordination support across the full employee lifecycle to employees predominantly in Poland, as well as Hungary, Czech Republic and Germany, ensuring a smooth and positive employee experience.

Working within a busy and fast-paced environment, you will manage day-to-day HR queries through our ticketing system, ensuring requests are handled promptly and within agreed service levels. You will support core HR processes such as onboarding, offboarding, and employee changes, while maintaining accurate employee records and data across HR systems.

As part of a team going through an exciting period of change, you will help shape the ongoing improvement of HR processes by spotting opportunities to enhance efficiency and service delivery. This role offers great exposure to a wide range of HR activities and is an excellent opportunity to build a strong foundation in HR operations.

What will you do:

• Be the first point of contact for HR queries from employees and managers across Poland and the wider EMEA region via the AskHR Salesforce ticketing system,
• Deliver a high-quality employee experience by responding within agreed SLAs and ensure effective queries resolution or, where needed, escalating to the relevant specialist team,
• Coordinate the triaging and escalation of HR queries across other HR functions, including Payroll, Total Rewards, IT, and HRBP teams, to ensure a seamless and consistent HR service for the business,
• Manage data change tickets and job requisition requests in line with internal process, partnering with HRBPs, Compensation, Finance, and the HR Data Team to ensure accurate and timely processing,
• Contribute to accurate HR data through regular reporting, data validation, and system updates, partnering with the HR Data team on regular data audits,
• Keep HR systems (e.g., employee records, trackers, ticketing tools, local third-party systems) in line with defined processes and SLAs,
• Support core HR lifecycle processes, including onboarding, offboarding, reference checks, and employment changes, working closely with TA Ops, HR Data, Tech, and Facilities teams,
• Support leave, absence, and time tracking administration, as well as HR-to-Payroll month-end processing and approvals,
• Support T1 benefits queries,
• Bring together face-to-face employee sessions, such as onboarding induction,
• Take part in scheduled audits and data quality checks to ensure compliance with statutory, data protection, and internal requirements,
• Help keep the maintenance and communication of HR policies and procedures for Poland and the wider EMEA region in line with changes in local legislation,
• Keep accurate and up-to-date employee records in line with data protection and company standards,
• Support to the EMEA HR Operations Manager and wider People team, including maintaining organisational charts, headcount files, and census reports,
• Bring ideas to process improvements by spotting insights and trends, and getting involved in continuous improvement initiatives across the team.

We offer:

• Employment contract (12 months FTC),
• Multisport card + private medical care,
• Complimentary subscriptions to HBO Max, and other Skydance streaming services and digital news products,
• Access to e-learning and self-development platforms and office library,
• English language lessons,
• Active global inclusion and CSR groups,
• Robust employee engagement opportunities, including access to exclusive screenings and events, speaker series, volunteer activities and more,
• Well located, modern office with lots of amenities – adjustable desks, electronics toolkit, 3D printer ready for you to use, pool table, console, table tennis, massage chair.

We are looking for people who have:

• Great communication skills – you listen well and can clearly convey information, ideas and instructions to individuals and teams, both verbally and in writing,
• Proficient in English (spoken and written); proficiency in Polish and/or another EMEA language such as Hungarian, Czech or German is an advantage,
• At least 1 year of experience working in a similar HR role (e.g. HR administration, HR operations, or HR coordination),
• Real attention to detail, accuracy and accountability,

• Customer-service mindset with a focus on delivering a best-in-class and consistent employee experience,
• Understanding of Polish and wider European employment law and HR operations,
• Well organised, comfortable juggling multiple priorities and meeting deadlines in a fast-paced environment,
• Experience using case management tools (Service Now, Salesforce), HRIS (Oracle, Success Factors) or equivalent, and Microsoft and Google applications,
• A knack for spotting potential problems or issues, and taking the right action to resolve or escalate them,
• Ability to work effectively as part of a team, including building relationships and contributing to a positive team dynamic.

Vimn Poland Sp. z o.o. has introduced a procedure for reporting violations of law and taking follow-up actions aimed at, among other things, protecting whistleblowers. You could find more information here:  https://eng-whistleblower.paramount.com 

About Skydance
Skydance is a next-generation global media and entertainment company, comprised of three business segments: Studios, Direct-to-Consumer, and TV Media. Skydance's portfolio unites legendary brands, including Paramount, Warner Bros., HBO and HBO Max, Paramount+, Pluto TV, CBS, CNN, CBS Sports, TNT Sports, Nickelodeon, Cartoon Network, MTV, Food Network, BET, HGTV, and Comedy Central.

Skydance is an equal opportunity employer (EOE)

We embrace the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit. In line with the laws of the country or region in which the role is based, this includes consideration without regard to race, color, ethnicity, national origin, citizenship status, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, marital status, pregnancy, parenthood, physical or mental disability, genetic information, military or protected veteran status, union status or any other category protected by applicable law.