Administrative Assistant

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

Secret

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

International Travels, Program Management, Status Reporting, Travel Expense

Certifications:

None

Experience:

1 + years of related experience

US Citizenship Required:

Yes

Job Description:

Administrative Assistant

Support mission-critical programs that enable U.S. Army C5ISR capabilities around the world as a Program Analyst. Here, you’ll see the bigger picture on mission initiatives while developing your program management career at GDIT.

MEANINGFUL WORK AND PERSONAL IMPACT
As an Administrative Assistant supporting the Worldwide Field Support (WFS) Program Management Office (PMO) at Aberdeen Proving Ground (APG), Maryland, the work you’ll do at GDIT will directly support Tobyhanna Army Depot (TYAD) and ASIC in sustaining U.S. Army C5ISR systems and capabilities around the globe.

Your primary focus will be coordinating and tracking the deployment and redeployment of WFS personnel supporting operations in Southwest Asia and other worldwide locations while providing day-to-day program support to the WFS PMO.

● Coordinate deployment operations: Track personnel throughout the deployment and redeployment lifecycle, including selection, onboarding, readiness, travel, arrival, rotation, and return. Maintain accurate deployment trackers and provide status and risk visibility to WFS Program Management.
● Support employee onboarding: Coordinate with Recruiting, Human Resources, Security, and other organizations to support employee processing, Form I-9 requirements, credential verification, background screening, badging, security requirements, and required onboarding documentation.
● Coordinate deployment readiness: Assist employees with passports, visas, work permits, country-entry requirements, and other required deployment documentation. Coordinate medical-readiness processing with the designated medical provider, including appointments, required examinations, immunizations, documentation, and follow-up requirements.
● Support deployment processing: Coordinate personnel processing through the Fort Bliss CONUS Replacement Center (CRC) and other designated processing locations. Support scheduling, deployment packets, reporting instructions, documentation requirements, status tracking, and resolution of administrative deficiencies.
● Coordinate worldwide travel: Arrange and track domestic and international travel for deploying and redeploying personnel, including commercial airfare, lodging, rental vehicles, ground transportation, and other authorized travel. Coordinate with appropriate organizations when military or government-provided transportation is required.
● Support logistics and equipment movement: Coordinate with WFS Logistics to ensure employees receive required personal protective equipment (PPE) and mission-required equipment. Assist with equipment accountability, packing lists, shipping and customs documentation, commercial invoices, and applicable import/export documentation.
● Support financial administration: Coordinate with Finance, Program Controls, Payroll, and Human Resources regarding labor charging, travel expenses, and authorized deployment-related compensation, including applicable danger, hardship, location, foreign-service, special-duty, or other approved payments. Assist employees with expense reports and administrative payroll or travel-expense issues.
● Provide PMO support: Maintain program trackers and reports; collect and consolidate information; respond to data calls; prepare Excel reports and PowerPoint briefings; support customer meetings and In-Process Reviews (IPRs); capture meeting minutes; and track actions through completion.
● Collaborate across the program: Work with Program Management, Operations, Logistics, Hardware, Software, Finance, Program Controls, Contracts, Human Resources, Recruiting, Security, Travel, medical providers, government organizations, and geographically dispersed WFS personnel to support mission requirements.
● Identify and resolve issues: Monitor deadlines and requirements, identify potential deployment delays or documentation discrepancies, coordinate corrective actions, and elevate risks to WFS Program Management when appropriate.

WHAT YOU’LL NEED TO SUCCEED
Bring your program support experience, organizational skills, attention to detail, and desire to support a worldwide U.S. Army mission to GDIT. The Administrative Assistant:
● Education: HS
● Experience: 3+ years of related administrative, program support, operations, human resources, logistics, travel, finance, military personnel, or related experience.
● Technical Skills: Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and Teams. Ability to develop and maintain spreadsheets, trackers, reports, presentations, and electronic records.
● Program Skills: Strong organizational, analytical, and time-management skills with the ability to manage multiple personnel actions, priorities, and deadlines simultaneously.
● Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with employees, program leadership, U.S. Army customers, government personnel, vendors, and geographically dispersed teams.
● Administrative Skills: Ability to review documentation for completeness and accuracy, identify discrepancies, maintain detailed records, and follow actions through completion.
● Financial Skills: Basic understanding of business travel, expense reporting, timekeeping, labor charging, and administrative financial processes.
● Security Clearance Level: Must be eligible and able to obtain and maintain a U.S. Government Secret security clearance.
● U.S. Citizenship Required: Yes.
● Role Requirements: Ability to work onsite as required at Aberdeen Proving Ground, Maryland, and support a PMO operating across multiple U.S. and international time zones. Occasional support outside normal business hours may be required to support international travel and time-sensitive deployment requirements.
● Travel: Ability to travel up to 10% based on program and mission requirements.

GDIT IS YOUR PLACE
At GDIT, the mission is our purpose, and our people are at the center of everything we do.
● Growth: AI-powered career tool that identifies career steps and learning opportunities
● Support: An internal mobility team focused on helping you achieve your career goals
● Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
● Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY
Explore a career in program management at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your passion for the mission and delivering results.

The likely hourly rate for this position is between $31.00 - $41.94. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Hybrid

Work Location:

USA MD Aberdeen

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our Identify Verification Process:

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

About our Work:

We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.Join our Talent Community to stay up to date on our career opportunities and events at

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Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans