Billing Coordinator
No salary listed
Mid
Bachelor's, Associate's
Riverview, FL, USA
In Person
AccountingAccounts Payable/Receivable
About the job
Requirements
- Experience in logistics billing, freight operations, accounts receivable, or a related financial coordination role is preferred.
- Familiarity with freight billing processes, including invoice generation, payment application, accessorial management, and carrier payable reconciliation.
- High attention to detail and accuracy when processing government account billing.
- Strong organizational skills to manage a high volume of billing transactions, open items, and documentation requests simultaneously.
- Clear written and verbal communication skills to coordinate with customers, carriers, Accounts Payable, and operations teams on financial matters.
- Ability to maintain consistent billing workflows with minimal supervision in a fast-paced environment.
- Proficiency in Microsoft Office Suite, particularly Excel.
- A high school diploma or GED is required.
Responsibilities
- Generate, review, and submit accurate invoices to government services customers according to contract terms, rate agreements, and billing schedules.
- Apply incoming payments to open invoices accurately and promptly, keeping customer accounts current and reconciled.
- Identify, research, and resolve invoice discrepancies, short payments, and unapplied cash with customers and internal finance teams.
- Manage overpayments by identifying excess payments, initiating credit memos or refunds as appropriate, and documenting resolutions for audit purposes.
- Maintain current billing logs for government accounts, tracking invoice status, aging, and outstanding balances.
- Track freight deliveries and confirm shipment completion before invoicing, ensuring all billable events are captured accurately.
- Collect billing-support paperwork, including proof of delivery, Bills of Lading, signed delivery receipts, and government-required documentation.
- Coordinate with operations and carrier partners to obtain missing or incomplete documentation within required timeframes.
- Close out shipments in the TMS after confirmed delivery and documentation receipt, maintaining accurate records across government accounts.
- Identify, validate, and bill applicable accessorial charges, including detention, layover, fuel adjustments, liftgate, and other contract-defined extras.
- Review carrier-submitted accessorial claims for accuracy and contract eligibility before approval or dispute.
- Communicate accessorial charges to customers with supporting documentation and manage approvals according to contract terms.
- Track accessorial billing history by account and lane to identify trends, discrepancies, and recurring issues for reporting and review.
- Coordinate carrier payables with the Accounts Payable team, matching carrier invoices to load records, validating contracted rates, and ensuring processing within payment terms.
- Review and audit carrier invoices for accuracy, flagging and disputing overcharges, duplicate billings, and rate mismatches.
- Maintain records of carrier payable status, open disputes, and resolutions to support Accounts Payable reconciliation and month-end close.
- Serve as the contact between Government Services operations and Accounts Payable for carrier payment questions and disputes.
- Review freight rates in the TMS and customer systems, identifying and correcting rate errors before invoicing.
- Update shipment rates when discrepancies are identified, coordinating with operations and account management to confirm contractual rates.
- Manage finance-related tasks in government customer portals, including invoice submission, payment tracking, dispute filing, and documentation uploads.
- Stay current on customer-specific portal requirements and billing procedures, adapting workflows to each account's contractual obligations.
Desired Qualifications
- Experience working within TMS platforms, customer billing portals, or ERP/accounting systems.
- Experience with Excel pivot tables, VLOOKUP, or data reconciliation tools.
- Government freight or government contract billing experience.
About the company
BlueGrace Logistics is a North American 3PL that helps businesses manage freight spend using a technology-driven approach. Its BlueShip TMS lets customers quote, compare, book, and track shipments online with real-time visibility, while integrating with many applications for automation; it also offers Managed Logistics for hands-on, cost-reducing supply chain solutions. It differentiates itself through a combination of a proprietary TMS, a broad carrier network, and growth via acquisitions and equity funding, enabling both self-serve technology and customized logistics. Its goal is to lower freight costs and improve supply-chain efficiency by pairing technology with expert logistics support across multiple freight modes.
Company Size
501-1,000
Company Stage
Growth Equity (Non-Venture Capital)
Total Funding
$255M
Headquarters
Riverview, Alabama
Founded
2007
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Simplify's Take
What believers are saying
- BlueGrace acquired Truk TMS on August 6, 2026, adding customers and routes.
- SupplyChainBrain named BlueGrace a 2026 100 Great Supply Chain Partner, strengthening enterprise credibility.
- Eric Stamm became Vice President of Technology on April 16, 2026, accelerating AI and platform execution.
What critics are saying
- BlueGrace’s hiring cooled sharply; active postings fell 77.8% in 2026, signaling slower growth.
- BlueGrace still litigates former employees, showing turnover and restrictive-covenant enforcement pressures.
- DAT and Triumph increasingly own freight workflow touchpoints, threatening BlueGrace’s carrier and shipper disintermediation by 2027.
What makes BlueGrace Logistics unique
- BlueShip integrates with DAT iQ RateView and hundreds of LTL carriers, dated May 5, 2026.
- BlueGrace uses acquisitions like FreightCenter, STB Freight Group, and Truk TMS to widen distribution.
- Shiplify became BlueShip’s default LTL configuration in June 2026, improving accessorial accuracy.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Vacation