Assistant Vice President of Academic Operations and Initiatives

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Job Title:  

Assistant Vice President of Academic Operations and Initiatives

Agency:

West Georgia Technical College

Job Requisition ID:

JR0000007979

Shift:

Not Applicable (United States of America)

Compensation Details:

$95,000.00 PER YEAR

Job Description:

The Assistant Vice President of Academic Operations and Initiatives provides leadership for the planning, administration, assessment, and continuous improvement of the College’s academic operations. The position oversees supporting departments, including Dual Enrollment, Academic Curriculum, Online Learning, and Library Services, and leads academic strategic planning, program development, accreditation and compliance initiatives, and institutional academic documents and policies. The AVP advances initiatives established by the Vice President and ensures academic programs and services align with the College’s mission, strategic priorities, TCSG requirements, accreditation standards, and the needs of students, employers, and the communities served.

Essential Duties and Responsibilities

Academic Operations Leadership

• Provide day-to-day leadership for the Office of Academic Affairs and its supporting departments.
• Plan, administer, and evaluate academic operations to support continuous improvement and student success.
• Serve as the Vice President's designee for academic matters when needed.
• Collaborate with academic deans, program directors, and faculty to support consistent, high-quality instruction across campuses and delivery modes.
• Foster professionalism, transparency, shared accountability, and continuous improvement across Academic Affairs.
• Oversee budgets, budget development and recommend expenditures that support instructional quality, student success, faculty development, facilities, equipment, technology, and library resources.

Departmental Supervision

• Dual Enrollment: Supervise and oversee partnerships with area high schools, program delivery, and compliance with state dual enrollment requirements.

• Academic Curriculum: Supervise and oversee curriculum management, course scheduling support, and curriculum documentation.

• Online Learning: Supervise and oversee online and hybrid course quality, instructional design support, and faculty training.

• Library Services: Supervise and oversee library resources and services that support instruction, research, and student success.

Strategic Planning and Special Projects

• Assist the Vice President in developing, implementing, and monitoring the academic components of the College's strategic plan.

• Manage special projects for the Office of Academic Affairs from planning through completion, including timelines, stakeholders, and deliverables.

• Support execution of academic initiatives, goals, and priorities set by the Vice President and the College.

• Prepare reports, presentations, and briefing materials for College leadership as requested.

Program Development and Curriculum

• Lead the planning, development, and approval process for new degree, diploma, and certificate programs, including program modifications and terminations.

• Coordinate program and curriculum review and alignment with TCSG standards, state approval processes, and workforce needs.

• Develop and maintain articulation agreements with K-12 partners, universities, and other institutions.

Academic Scheduling

• Lead the development, coordination, implementation, and evaluation of academic schedules and instructional calendars.
• Align course offerings, capacities, meeting times, modalities, faculty assignments, facilities, laboratories, and equipment with enrollment demand, program requirements, student progression, and available resources.
• Collaborate with deans, department leaders, faculty, Dual Enrollment staff, registrars, and campus personnel to resolve conflicts and support effective instruction across campuses and sites.
• Analyze enrollment, course demand, completion, space utilization, and faculty workload data to recommend scheduling improvements that increase access, efficiency, and student completion.

Accreditation, Assessment, and Compliance

• Project-manage academic compliance initiatives and deadlines, both internal and external.
• Oversee academic assessment processes, including program review and student learning outcomes assessment.
• Partner with Institutional Research to ensure accurate, timely reporting of required academic data, reports, substantive change submissions, and site visits.
• Partner with HR to ensure ACA compliance and reporting

Academic Policies and Publications

• Lead development, review, and revision of academic policies and procedures.
• Maintain the College catalog, academic calendar, and academic handbooks and ensure consistency
• Ensure academic operations comply with TCSG policies, federal and state requirements, SACSCOC standards, and applicable program accreditation, certification, and licensure requirements.

Other Duties

• Perform other duties and responsibilities as assigned. This description is not intended to be a comprehensive listing of all duties, responsibilities, or activities required of the position; assignments may change based on institutional needs.

Qualifications

Minimum Requirements

• Bachelor degree from an accredited institution and five years of progressively responsible experience in higher education

Preferred

• Master's degree or higher from an accredited institution

• Five years of progressively responsible experience in higher education, including at least three years in an administrative or supervisory role.

• Strong Understanding of instructional, curriculum and scheduling processes and procedures

• Experience with academic program development, curriculum, or accreditation.

• Experience with academic scheduling

• Demonstrated project management experience with multiple concurrent deadlines.

Additional Competencies

• Report writing and documentation experience
• Detail Oriented
• Good computer and software skills
• Effective Communication skills, verbal and written
• Interpersonal Skills
• Strong knowledge of the technical college system and its programs
• Ethical Practice

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment and technologies.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work

This is a full-time administrative position. Work load is M-F with possible evening and weekend based on need.

Travel

Travel to other campuses regularly. Overnight travel is required for training, meetings, and professional Development.  

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.