Advancement Operations Coordinator

The Advancement Operations Coordinator supports fundraising and donor engagement efforts through gift processing, database management, donor stewardship, event coordination, and administrative support. This role ensures accurate record keeping, exceptional donor service, and efficient advancement operations.

Responsibilities Include:

• Maintain and execute standard operating procedures (SOPs) to record charitable contributions and grants. Ensure data accuracy, confidentiality, and compliance with all applicable local, state, and federal laws and regulations.
• Maintain constituent relationship management (CRM) software by creating new records, running audits, removing duplicates, and managing data integrity.
• Assist with administrative projects, data requests, and special initiatives. Help coordinate advancement events, and provide cross-departmental administrative help.
• Monitor pledge payments and generate payment reminders. Prepare reports on fundraising appeal activity, donor annual giving and summary reports. Support gift reconciliation with finance and accounting systems.
• Ensure donors receive timely and accurate receipts for charitable contributions. Respond promptly and professionally to donor inquiries received by phone, email, or mail.
• Other tasks as assigned by Advancement leadership in support of Advancement and/or Florida Tech's mission.

Requirements Include:

• Minimum 0–2 years of relevant work experience preferred.

Equal Opportunity

Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex.  Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email [email protected], or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights.

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.

Annual Security & Fire Safety Report

The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.

Florida Tech’s 2026 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.
 
The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.
 
The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.

You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following web site 2026 Annual Security and Fire Safety Report.

Official Transcripts

Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).

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