Legal Assistant 3

Work Location:

Toronto, Ontario, Canada

Hours:

35

Line of Business:

Legal

Pay Details:

52,100 - 73,600 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Our team is growing! If you are looking to expand your career within TD, develop corporate legal expertise, and join a collaborative team, we encourage you to apply. Multiple positions are open across various experience levels.

Job Description:
 

This role provides legal administrative support to two lawyers and requires a highly responsive, organized and proactive approach to managing day-to-day legal and file-related activities.

General accountabilities:

• Prepares, formats and finalizes a broad range of legal documents including correspondence, pleadings, motion materials, affidavits, factums, briefs, and other litigation documents in accordance with court, tribunal and internal requirements.

• Proofreads and edits materials for accuracy, grammar, punctuation, formatting and completeness.

• Prepares and reviews documents in accordance with file strategy and project objectives, and supports lawyers and law clerks with document collection, organization, follow-up and procedural research as required.

• Manages Lawyer’s calendar and litigation schedule, including coordinating discoveries, mediations, hearings, motions, examinations, meetings and other appearances, and proactively resolves scheduling conflicts within office standards and guidelines.

• Monitors limitation periods, court deadlines, filing requirements and service obligations, and assists in ensuring materials are prepared, served and filed within applicable timelines.

• Responds to a wide variety of telephone and email inquiries based on knowledge of files, and liaises with clients, opposing counsel, court offices, experts, witnesses, vendors and internal business partners using sound judgment and discretion.

• Establishes, maintains, organizes and updates physical and electronic files, including pleadings, briefs, correspondence, productions, undertakings, diary systems and bring-forward reminders to support effective file management.

• Independently manages and maintains accurate, up-to-date file information within the office’s case management software, ensuring tasks are completed in accordance with established office standards and processes.

• Reviews, assesses and processes file-related payment and expense requests, including coordinating submissions and follow-up in accordance with office standards, internal processes and file requirements.

• Uses knowledge of the Rules of Civil Procedure and court processes to assist with procedural steps, document preparation and file progression, escalating issues requiring legal direction as appropriate.

• Provides guidance, training and day-to-day support to legal assistants and other office personnel, and may coordinate workflow, review completed work, and support onboarding and development.

• Exercises initiative to identify opportunities to improve administrative processes, develop and maintain office precedents, and support efficient workflow management within the legal team.

Performs additional duties as requested such as:

• Arranging medical exams.

• Reception relief.

• Maintaining lists of witnesses, Subpoenas, fees, etc.

• Participates in arranging lawyer’s files for easy access during trials.

• Informs witnesses of scheduled court appearances.

• Maintains Law Library.

• And other miscellaneous duties as may be assigned from time to time.

Preferred skills & qualifications:

• Diploma in Legal Assistant or Law Clerk studies is considered an asset; equivalent combination of education, training and relevant litigation experience will also be considered.

• Detailed knowledge of the Rules of Civil Procedure and familiarity with litigation processes, court forms and filing requirements is preferred.

• Strong ability to proofread, edit and format legal documents with a high degree of accuracy and attention to detail.

• Demonstrated ability to work independently, show initiative and manage competing priorities in a fast-paced environment.

• Strong oral and written communication skills.

• Strong interpersonal and client service skills, with a professional and positive demeanor.

• Demonstrated ability to communicate effectively, work collaboratively within a team environment, while also managing responsibilities independently.

• Demonstrated adaptability and flexibility, with the ability to respond effectively to changing priorities, deadlines and work demands.

• Excellent organizational and priority-setting skills, with the ability to manage multiple tasks and deadlines effectively.

• Sound judgment, problem-solving ability and a practical approach to identifying and addressing issues.

• Proficiency with Microsoft Office and standard legal office technology, including document management and word processing tools.

Who We Are:

As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always.

TD Insurance offers a wide range of products, including General Insurance and Life and Health. Everyday, we strive to make every interaction, product and experience remarkably human and refreshingly simple for more than four million customers who count on us.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. 

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.  

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process 
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):

Sans Objet