Jackson Lewis

Labor and employment law for employers

Billing Coordinator

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-time

About the Job

Requirements

A degree in Business Administration, Management, or Accounting is preferred.
A minimum of two years of law firm experience is strongly preferred.
Knowledge of a Windows environment, including Microsoft Word, Outlook, and Excel.
Excellent verbal and written communication skills and the ability to provide professional customer service by phone and email are required.
Knowledge of Aderant, BillBlast, and electronic billing is a plus.

Responsibilities

Provide client service to internal and external clients.
Own, distribute, and process monthly prebills.
Enter transfers, narrative edits, and numerical edits to prebills in the accounting program.
Track invoice status and follow up on prebills not returned and matters not billed.
Ensure appropriate bill formats, discounts, rate levels, and insurance information are indicated before preparing invoices.
Prepare invoices for submission to clients and, when applicable, third-party billing vendors.
Prepare spreadsheets, manage client requirements, and understand fee arrangements.
Ensure accuracy and completeness, including ensuring new timekeepers and matters are submitted to and approved by the client.
Maintain billing information and special instructions in accounting databases and spreadsheets.
Respond promptly to billing-related inquiries from attorneys, clients, and billing management.
Review invoices in detail, track invoice status, apply legal task coding, and make numerical and narrative revisions.
Generate reports and bill and payment history.
Liaise with attorneys and staff to clarify rate arrangements and override requests.
Work with attorneys to complete client accruals, budgets, and status requests.
Collaborate with the assigned e-biller to address e-billing issues.
Notify the e-biller of newly opened electronic matters.
Prepare appeals for non-insured clients' electronic invoices and troubleshoot to resolve issues.
Post electronic invoices once the client has accepted them for payment.

Desired Qualifications

A degree in Business Administration, Management, or Accounting is preferred.
A minimum of two years of law firm experience is strongly preferred.
Knowledge of Aderant, BillBlast, and electronic billing is a plus.

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Job Summary

This position reports to the Billing& CollectionsManager and willrepresentthe accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions.The Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately andin a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed.We areseekinga positive, hard-working individual with an excellent client service approach.

Duties and Responsibilities:

Provide excellent client service to our internal and external clients

Own, distribute and process monthly prebills

Enter changes to prebills in accounting program - transfers, edits (narrative and numerical)

Track invoice status, follow up onprebills notreturned, matters not billed

Ensureappropriate billformats, discounts, ratelevelsand insurance information areindicatedprior to preparing invoices

Prepare invoices tosubmitto clients and/orthird partybilling vendor when applicable

Prepare spreadsheets, manage client requirements, and understand fee arrangements

Responsible forhighlevelof accuracy and completeness to include ensuring any new timekeepers/matters aresubmittedand approved to the client

Maintain billing information and special instructions in accounting databases and spreadsheets

Timely response to various billing related inquiries from attorneys,clientsand billing management

Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions

Generate reports,billand payment history

Liaise with attorneys and staff to clarify rate arrangements and override requests

Work with the attorneys to complete accruals/budgets/status requests by client

Collaboratewith assignedEBillerto addressebillingissues

Notifyebillerof new electronic matters opened

Prepare non-insured client appeals for electronic invoices andtroubleshootto resolve issues

Post electronic invoices once the client has accepted for payment

Requirements:

•Degreein Business Administration, Management, or Accounting is preferred

•2yearminimum law firm experience strongly preferred

• Knowledge of Windows environment including Microsoft Word,Outlookand Excel

•Excellent communication skills, both verbal and written, as well as the ability to provide professional customer service by phone and e-mailisrequired

•Well organized, positive attitude and a team player

• Knowledge of Aderant,BillBlast, E-Billing a plus

For Westchester County, NY the expected hourly wage for this position is between $29.50 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Albany, NY the expected hourly wage for this position is between $28.00 and $31.00. The actual compensation will be determined based on experience and other factors permitted by law.

For Illinois, the expected hourly wage for this position is between $29.50 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.

This position is also eligible for annual bonuses.

Jackson Lewis offers a competitive benefits package that includes:

Medical, dental, vision, life and disability insurance · 401(k) Retirement Plan · Flexible Spending and Health Savings Account · Firm-paid holidays, vacation and sick time · Employee assistance program and other firm benefits.

#LI-KM

#LI-Hybrid

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

About the Company

Jackson Lewis

Labor and employment law for employers

Jackson Lewis is a law firm that provides labor and employment legal services to employers. It helps clients anticipate and manage workplace law by offering proactive strategies, policy development, and business-focused solutions designed to cultivate engaged, stable, and diverse workforces. The firm operates with 950+ attorneys in major cities nationwide, delivering advisory guidance, policy creation, compliance support, and representation across employment matters. Its approach differs from competitors through its large national footprint and emphasis on aligning legal advice with clients’ business goals to reinforce inclusivity and respect for every employee’s contribution. The goal is to help employers navigate evolving workplace laws while building productive and diverse organizations.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: White Plains, NY
Founded: 1958

Recently Posted Jobs

Explore more opportunities at Jackson Lewis

See more jobs