Senior Proposal Coordinator

Overview

Are you ready to be the driving force behind winning project bids? As a Senior Proposal Coordinator, you will play a crucial role in orchestrating the creation and gathering of essential proposal documents. Your meticulous attention to detail ensures that every piece of information is included, setting the stage for our success in securing new projects.  Collaborate with industry experts and committed teams to shape compelling proposals that stand out! 

Apply now and transform your career with us. 

What you will be doing

• Coordinates the collection and creation of assigned proposal components, ensuring all proposal material produced meets bid and client requirements. Supports storyboarding for assigned project bids and the development of production plans. 

• Compiles technical writing and support documentation based on interviews, summary points, and examples provided by estimators, engineers, subject matter experts, and direct manager. Performs copyediting for one-voice and all proposal content assigned in alignment with the Proposal Department Style Guide. 

• Collects pursuit content and data, beginning early draft development of assigned sections and market-specific forms. Collects, tracks, and updates the database with information for project pursuits. 

• Develops resumes, project descriptions, and commonly used content to support proposals in assigned Divisions or cross-Divisionally. Coordinates assigned Division Award Efforts and supports qualifications needs and information from other divisions, as assigned. 

• Supports Business Development presentations, as assigned. Coordinates and tracks the collection of forms, information, and data required for each pursuit, at the direction of the Proposal Manager. 

• Assembles proposal documents in various software formats to ensure all proposal criteria are included before the submittal deadline. Reviews and edits proposal writings to support one-voice methodology, under manager supervision. 

• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Provides input on layout, design, and document feel to ensure a marketing-quality product. 

• Sends internal communication of bid results to stakeholders and intercompany personnel. Tracks pursuit efforts in Company-approved software and shared network drives. Updates project sheets and master data databases as assigned by the manager. 

What we are looking for

• Bachelor's Degree in English, Marketing, Communications or a related field required. 

• 3+ years of experience in data collection and writing in construction or engineering industry required. 

• Ability to tailor resumes to project specific opportunities, write and edit project summaries, and other supporting information. 

• Completes Pre-Qualification and State of Qualifications (SOQ)s accurately and independently.  

• Proven ability to complete award applications accurately and independently.  

• Excellent communication, organizational skills, and attention to detail required. 

• Strong time management and task prioritization skills required in a fast-paced, high-pressure environment to ensure timely submittal of project bids.   

• Intermediate knowledge of Adobe Creative Cloud, Acrobat Professional, Photoshop and InDesign; Deltek Vantagepoint. 

• Able to travel for pursuit meetings and District proposal support.  

• Maintains registration in relevant organizations / associations (for example, Road Builders Association).  

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $80,000.00/Yr.

Salary Max

USD $95,000.00/Yr.