AP Representative - Expense Report Processing

Overview

Concentra is recognized as the nation’s leading occupational health care company.

With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

The Accounts Payable Representative Expense Report Processing is responsible for accurately processing employee expense reimbursements and payments through the Concentra accounts payable system (Concur). The AP Representative performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable employee reimbursements and Purchasing Card transactions.

Responsibilities

• • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.
• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.
• Audit expense reimbursements for accuracy of entry and completeness of information provided.
• Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.
• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.
• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.
• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.
• Review Concur questions to ensure all questions are resolved and completed within required deadlines.
• Assist users with rejections, attaching receipts and resubmitting for expenses for reimbursement.
• Support special projects and undertake other duties as requested.

Qualifications

• Education Level: High School Diploma or GED
• Minimum of 1 years in an office environment; 2 years preferred
• Experience working in a high-volume multiple facility operating structure environment is a plus
• Accounts payable high-volume experience with Expense Report processing is a plus
• Good interpersonal skills
• Good oral and written communication skills
• Basic Math Skills
• Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail.
• Attention to detail and accuracy.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
• Ability to work independently and as part of a team.
• Work with leadership team to identify areas of risk or potential improvements
• Possess a continual sense of curiosity and desire to improve processes.
• Ability to follow company and departmental policies and guidelines.

Additional Data

Employee Benefits

• 401(k) Retirement Plan with Employer Match
• Medical, Vision, Prescription, Telehealth, & Dental Plans
• Life & Disability Insurance
• Paid Time Off
• Colleague Referral Bonus Program
• Tuition Reimbursement
• Commuter Benefits
• Dependent Care Spending Account
• Employee Discounts

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if required.

*This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management*

Concentra is an Equal Opportunity Employer, including disability/veterans 

Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws.