HR Benefits Coordinator

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY

Reporting to the Director of Benefits, the HR Benefits Coordinator performs administrative support of the day-to-day operations for administering the benefits, leave of absence, ADA, and workers' compensation programs.

**This is a Temporary assignment with a minimum of 35 hours per week and will commence immediately. The initial, anticipated duration of the assignment is approximately 3 months with the possibility of extension.**

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Primarily responsible for the administration of benefits including but not limited to health, prescription, dental, flexible spending, life insurance, pension and retirement benefits, ACA, COBRA, employee tuition program, leave of absence, ADA, wellness benefits, unemployment claims and workers' compensation.
• Tracks, communicates and processes health enrollments for individuals offered coverage in compliance with the Affordable Care Act.
• Reviews and responds to unemployment claims inquiries with the appropriate information and documentation.
• Maintains employee benefits filing systems
• Ensures benefits changes are entered appropriately in the payroll system for payroll deductions.
• Prepares and facilitates Employee Benefits workshops•Maintains and prepares biweekly employee payroll reports.
• Reviews all medical documentation and work-related accident reports for completeness and clarity of data to ensure compliance with policy and regulatory requirements.
• Serves as a liaison between employees and the State to resolves benefit related issues.
• Audits reports to ensure accurate benefit elections, eligibility, and deductions for employees and their covered dependents.
• Maintains open communication with the Payroll Department to ensure specified deadlines are met.
• Ensures compliance with federal and State laws, including reporting requirements.
• Serves as point of contact for retiree medical and retirement questions
• Manages vision benefit reimbursement program, including verifying eligibility, reviewing supporting documentation and requesting reimbursement through payroll.
• Assists in conducting new hire orientations, annual open enrollment and maintaining benefits orientation materials.
• Communicates and interacts with medical professionals, support agencies and others to monitor and assess employees' progress returning to work from leave of absence. Manages leave of absence process in Workday by monitoring leave balances and keeping track of used and unused balances; provides Workday support for employees on leave, as well as their supervisors.
• Manages workflow to ensure all employees on leave payroll transactions are processed accurately and timely.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

​QUALIFICATIONS:

REQUIRED:

• Bachelor's degree from accredited college or university.
• A minimum of three years of employee benefits related administration experience.
• Knowledge and working experience with pertinent federal and State regulations affecting employee benefit programs, including OSHA, COBRA, ACA, FMLA, NJFLA, ADA.

​PREFERRED:

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Working experience with the NJ State systems (MBOS, PMIS, EPIC).
• Proficiency in MS Office Suite (Outlook, Excel, Word and PowerPoint).•Ability to manage several projects simultaneously while working under pressure to meet deadlines.
• Excellent written and oral communication skills.
• Exceptional organization and customer service skills.
• Strong analytical and problem resolution skills.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. 

Salary Range

$30.00-$35.00 Hourly

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/   

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. 

Department

Employee Benefits (Temporary)

Position Type

Hourly - Temporary

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email [email protected].

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/