Administrative Coordinator - Payroll

You belong at Day & Ross. 

Administrative Coordinator (Payroll)
Full-time
Brampton, ON

The Payroll Coordinator (D&R, Hourly & Agency Payroll) is responsible for all functions as they relate to ensuring hours are input correctly to affect payment to all D&R hourly dock employees as well as Agency employees.  The job is accomplished by utilizing the AS/400, Novatime System and Oracle system as well as minimum dock cards to input from.  Reporting to the staffing agencies is also required. Also responsible for attendance/absences for D&R Hourly dock employees. 

How You’ll Help: 

• Utilizes Novatime system reports in order to pay employees according to Federal regulations.
• Enters hours into Oracle system and provides hours to Staffing Agency for payment.
• Updates AS/400 System D scorecard daily for posting to DPIP Report.
• Gathers information from Novatime system to update Regional/National reports (DPIP), also prepares internal operational reports i.e., volume & daily hours report.   
• Maintains attendance and vacation tracking for D&R hourly employees in Oracle system.
• Updates Absence Tracker, Agency Hours and Cost Entry for Head Office. 
• Maintains strict deadlines / cutoffs for closing payroll to ensure employees are paid on time.
• Receives Staffing Agency invoices and verifies hours for each dept. prior to accruals or payment through Coupa, liaising with the Accounts Payable Coordinator.
• Protects company’s value by keeping information confidential.

Your Skills and Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred.
• Experience with Payroll and Payroll Reporting Systems as it relates to the data entry / maintenance of employee hours.  
• Solid analytical capabilities to be able to monitor and maintain payroll approvals.
• Previous Transportation or operational experience is preferred.  Various roles within transportation and administration is beneficial.
• Organized individual with strong/advanced communication and resolution skills. 
• Ability to work deadlines in a high transactional environment. 
• Excellent Computer skills and accuracy, MS products, AS400, web-based payroll programs.
• Meticulous and detailed-oriented.
• Results focused.
• Ability to work in a team environment.
• Ability to champion business needs in a collaborative manner to colleagues

To apply, visit our Careers page at dayross.com.

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

About Day & Ross

From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has grown to become one of the largest transportation and logistics providers in North America. With over 7,500 team members on and off the road in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL, Truckload, Residential, Dedicated Fleet Solutions, and Logistics.    

We bbelieve our people are our greatest strength. For over a decade, we’ve been recognized as one of Canada’s Best Managed Companies. We’ve also been named a Top Company for Women to Work for in Transportation since 2018. Our recognition reflects the family values we share with our parent company, McCain Foods Limited.

As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply. Day & Ross is committed to ensuring equal access and participation for people with disabilities and meeting their needs in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Accessible Canada Regulations and in alignment with our business practices, capabilities, and values.