Executive Assistant

Job Description

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. We’d love for you to spend a few days each week in our Sydney campus.

About the Group

The Growth SuperGroup spans Revenue Platform, Print, Logged Out Experience, Logged In Experience, Personalisation, and Foundational Goal Strategy & Performance. Together, these groups are at the forefront of Canva’s growth journey driving acquisition, retention, monetisation and scaling the strategies that power Canva’s long term ambitions.

As part of a triad model (with Leadership Operations and the Growth Lead), you’ll play a critical role in ensuring the team runs smoothly, effectively & efficiently staying focused on the highest priority work at all times. You’ll also join a community of Admin Business Partners across Canva, knowledge sharing, supporting each other and contributing to Canva’s mission to empower the world to design.

About the Role

As an Admin Business Partner (Executive Assistant) to the Growth SuperGroup, your role is to partner with the newly appointed SuperGroup Lead to ensure they’re set up for success. Reporting into Growth’s Leadership Operations (Chief of Staff), and working with the broader Growth Ops team, you’ll work hand in hand to ensure that the administrative needs of our leaders are prioritised and supported.

The Growth Lead is stepping into this role as a first time SuperGroup Lead. Establishing strong administrative support in the early months will be critical to ensuring he can focus on leading strategy, teams and execution. 

You’ll thrive if you love nothing more than anticipating needs, simplifying complexity and keeping fast-moving leaders on track. The role requires pace, discretion, adaptability and someone who takes pride in making the whole SuperGroup more effective.

What you'll do

• Time management: Ensure the Lead’s time is used efficiently through smart scheduling and prioritisation.

• Inbox & escalation management: Own the Lead's inbox, triage requests and ensure critical escalations are actioned.

• Meeting preparation: Coordinate, prepare and follow up on meetings with the right materials and context.

• Cadences & rhythms: Partner with Leadership Operations to run Growth SuperGroup-wide meetings, reporting and cadences.

• General administration: Manage logistics including travel, documentation expenses, and ad hoc requests.

• Cross-Group support: Provide light, temporary admin support to the Print Group (e.g. meeting scheduling).

• Be a connector: Build strong relationships with key stakeholders to ensure smooth information flow across the SuperGroup.

What we're looking for

• Proven administrative support: Experience empowering senior leaders in complex or fast-paced environments.

• Collaboration & EQ: A team player with excellent communication and relationship-building skills.

• Adaptability: Thrives in ambiguity, quickly learns context and proactively finds solutions.

• Attention to detail: Exceptionally organised, with an ability to simplify complexity and ensure nothing falls through the cracks.

• Confidentiality & discretion: Trusted to handle sensitive information with care.

• Proactivity & bias for action: Anticipates needs, drives progress and removes roadblocks without being asked.

• Hands on mindset: Willing to roll up your sleeves and make things happen no task too big or small.

What's in it for you?
Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity, and fun woven throughout life at Canva, too. We also offer a stack of benefits to set you up for every success in and outside of work.

Here's a taste of what's on offer:

• Equity packages - we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge, and supports you personally

Check out lifeatcanva.com for more info.

Qualifications