Master Schedule and Records Coordinator

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Job Title:

Master Schedule and Records Coordinator

Department:

FAES | Academic Program Administration

Under the direction of the Assistant Dean of Academic Affairs, within the College of Food, Agricultural, and Environmental Sciences (CFAES), in support the of Academic Programs Team this college-level position: has responsibility for coordination and management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, developing and implementing the offering of courses in alignment with curriculum requirements, and interacting with members of the University Registrar team to implement course changes and new course offerings consistent with university and college policy and procedure; responsible for implementation of new processes/procedures/platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures.

Communicates with the CFAES unit scheduling contacts within the academic units to maintain and update existing master schedules of course offerings within SIS; serves as an information resource and provides training for academic unit level scheduling contacts and academic unit faculty involved in the development of course offerings; coordinates with academic units to develop strategies for making scheduling adjustments in accordance to established curricular requirements; provides solutions to address routine issues and questions without requiring instruction or supervisor approval; assures adherence to curricular policies by auditing offerings for compliance with university and college policies.

Communicates with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures; manages the scheduling processes of Mid-West campus general assignment and college instructional spaces for class and non-class use; develops web-based resources for both the master schedule of course offerings and activity and event scheduling; collaborates to develop scheduling strategies and resources for faculty and staff; provides additional office support.

Completes special projects and other duties as assigned in support of the Academic Programs. This position may require travel within the state of Ohio and may also include working evening and weekend hours when necessary.

75%- Course Scheduling

Primary management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, developing and implementing the offering of courses, interacting with members of the University Registrar team, and implementing routine course changes and new course offerings in alignment with curriculum requirements; serves as an information resource and provides training for academic unit level scheduling contacts and academic unit faculty involved in the development of course offerings.

Interacts and communicates with contacts in academic units in developing strategies for making scheduling adjustments in accordance to established curricular requirements; responsible for implementation of new processes/procedures/platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures; provides strategies and solutions for course scheduling situations based on established protocols and within parameters established for the college, and provides resources for faculty and staff.

Assures adherence to curricular policies by auditing offerings according to established university and college policies; communicates with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures; coordinates with the CFAES unit scheduling contacts within the Academic Departments and the School of Environment and Natural Resources (SENR) to maintain and update existing master schedules of course offerings within SIS.

Manages the scheduling processes of Mid-West campus instructional spaces for class and non-class use; develops web-based resources for both the master schedule of course offerings and activity and event scheduling.

25%- Academic Programs Support and Record Management

Provides support for the department; completes special projects and other duties as assigned in support of Academic Programs, including student record and program assessment support and processing.

Additional Information:

MINIMUM REQUIRED QUALIFICATIONS

Bachelor's degree or equivalent experience. 2 years of relevant experience required. 2-4 years of relevant experience preferred.

DESIRED QUALIFICATIONS

Experience with and working knowledge of Ohio State University Systems including the Master Schedule of Classes, Course Catalog (CourseLeaf), Student Information System (SIS), and Room Matrix, as well as OnCourse and OnBase Record Management systems, CarmenCanvas Learning Management System, and Nuventive Improve.

For full consideration resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.

The salary offer for this position will fall within the range of $20.43/hr - $26.54/hr. Offer is based on internal equity, unit's available budget, and the candidate's experience and qualifications. Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package.  Based on position type and eligibility.  https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf

Location:

Agricultural Administration (0003)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

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